Administrative Assistant – Part time

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $18 - $24 / hour

⏱ Part Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 20%

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Magnolia

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

🛡️ Insurance

📦 Logistics

Consulting • Insurance • Logistics

Magnolia is a caregiver support organization that provides a clinically integrated approach to assist families caring for adults with chronic conditions like Alzheimer's disease and diabetes. With a mission to dignify family caregiving and ensure that no one has to navigate the caregiving journey alone, Magnolia offers personalized guidance, training, counseling, and access to diagnostic services, all covered by insurance. By partnering with healthcare systems, they facilitate a coordinated approach to caregiving, aiming to improve the quality of life for both caregivers and patients.

📋 Description

• Set up, track, and manage timelines and action items across operations, finance, marketing, and HR projects • Follow up with team members and vendors on outstanding items and status updates • Support geographic expansion efforts through research, requirement tracking, and coordination of next steps • Support payer contracting and credentialing processes by tracking applications and outstanding items • Conduct research to support decision-making across operations, expansion, and other projects • Perform light data analysis for reporting and decision-making • Maintain organized files, trackers, and project boards • Identify process gaps and build or improve systems to address them • Proactively flag delayed, upcoming, and urgent items • Handle ad hoc administrative and research tasks • Support the COO across operations, finance, marketing, and HR functions

🎯 Requirements

• 2+ years of experience in an administrative, executive assistant, or operations support role • Exceptionally detail-oriented and organized, with experience managing multiple workstreams simultaneously • Strong written and verbal communication skills • Excellent follow-through and ability to close loops independently • Comfortable setting up systems and timelines and holding others accountable, including senior stakeholders • Process-minded and focused on improving efficiency and repeatability • Initiative, ownership, and self-starter mentality • Ability to work independently in a remote environment • Tech-savvy and quick to learn new tools, including Google Workspace, Trello/Monday, and Slack • Trustworthiness with sensitive and confidential information • Prior experience supporting a founder, executive, or small/growing company is a plus

🏖️ Benefits

• Remote work • Part-time schedule