Senior Bilingual Executive Assistant, Sales Operations Coordinator

🕒 September 17

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

📊 Sales Operations

👻 Ghost score 30%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Hello Team

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

🛡️ Insurance

📦 Logistics

Healthcare • Insurance • Logistics

The Hello Team is a B2B provider of structured offshore hiring and managed workforce solutions. They recruit, hire, and operate dedicated nearshore and offshore teams across 30+ countries, offering remote staffing, BPO services, answering services, and call center build-outs with on-the-ground recruiting, U. S. -based operational oversight, training, and real-time workforce management. The company emphasizes accountability, performance monitoring, and cultural alignment for clients in healthcare, insurance, real estate, professional services and other sectors.

📋 Description

• Support a busy sales professional in the airport ground support equipment industry • Lead a brief morning check-in covering appointments, priorities, outstanding items, completed follow-ups, and decisions needed • Coordinate sales meetings, confirm appointments, account for travel time, and ensure necessary information is available • Capture details from WhatsApp messages or voice notes, clarify essential information, and manage next steps • Coordinate orders from request through delivery, including client and vendor communication, pricing and availability, quotes, order details, shipping, tracking, issue resolution, and updates • Communicate professionally with clients, establish rapport, and serve as a reliable contact for operational questions and updates • Maintain client records, contact customers, check satisfaction, identify additional needs, and bring new sales opportunities to the sales team • Build contact records, task lists, follow-up schedules, order trackers, communication templates, and repeatable workflows • Use AI tools to turn notes into tasks, organize information, draft communications, and streamline routine work while ensuring accuracy • Anticipate needs, resolve routine issues, and ensure commitments are followed through to completion • Perform other duties related to the position as assigned

🎯 Requirements

• Proficient level of English (written and spoken) • Proficient level of Spanish (written and spoken) • 3+ years of experience as an Executive Assistant, Sales Coordinator, or similar role • Experience managing schedules, appointments, follow-ups, and client communications • Experience coordinating clients, vendors, quotes, orders, deliveries, and sales activities • Strong interpersonal and communication skills with clients, vendors, and teammates • Proactive, resourceful, and able to anticipate needs and work independently • Strong attention to detail and problem-solving skills • Experience using CRM systems, spreadsheets, WhatsApp, email, and other business tools • Ability to build and maintain organized trackers, workflows, and follow-up systems • Comfortable using AI tools to organize information and streamline routine tasks • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to quickly learn new systems, software, and workflows • Ability to follow established processes accurately with minimal supervision • Ability to work U.S. EST (New York) business hours and adapt to business needs • Interested in long-term career opportunities • Able to undergo a background check • Reliable Windows 10+ computer, two monitors, and high-speed internet • Professional home workstation capable of supporting uninterrupted remote work • Experience in aviation, airport ground support equipment, or a related industry is preferred

🏖️ Benefits

• 100% remote work • Great work environment with potential for growth • Full-time position with 40 hours weekly • Long-term opportunity

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