Executive Assistant

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🌪️ Oklahoma, Texas – Remote

🌪️ Oklahoma – Remote 🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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The Mortgage Law Firm

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

🛡️ Insurance

⚖️ Legal

Consulting • Insurance • Legal

The Mortgage Law Firm is a multi-state law firm providing legal services tailored to mortgage servicers, investors, banks, credit unions, and other financial institutions. The firm offers mortgage default legal services including foreclosure (judicial and non-judicial), bankruptcy representation (Chapters 7,11,13), litigation and legal defense in contested and compliance matters, eviction services, title and lien resolution, and quiet title actions. They emphasize local expertise across multiple states (Arizona, California, Hawaii, New Mexico, Oklahoma, Oregon, Texas, Washington) and focus on compliance, asset recovery, and industry association involvement to stay current with regulatory standards.

📋 Description

• Manage and coordinate executive calendars for the CEO and COO • Schedule meetings, conference calls, appointments, and virtual events • Anticipate scheduling conflicts and recommend solutions • Prepare meeting agendas, reports, presentations, and supporting materials • Draft correspondence, internal communications, and executive-level documents • Monitor and help prioritize incoming communications and requests • Manage confidential and sensitive information • Attend meetings and document notes, decisions, and action items • Track assignments, deadlines, and follow-up activities • Support leadership meetings and strategic initiatives • Coordinate communication and follow-up among leadership team members • Coordinate travel arrangements and prepare itineraries • Manage travel expenses and reimbursement submissions • Assist with executive conferences, industry events, and travel between offices • Coordinate document reviews, approvals, and electronic signatures • Prepare reports, spreadsheets, and presentations • Assist with expense reporting, invoice processing, and administrative workflows • Maintain records and organizational systems supporting executive operations • Serve as a professional point of contact for executives, leadership, clients, vendors, and business partners • Support executive communications and company announcements

🎯 Requirements

• Exceptional organizational and time management skills • Strong written and verbal communication abilities • Excellent attention to detail and accuracy • Ability to prioritize competing demands in a fast-paced environment • Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint • Ability to maintain confidentiality and handle sensitive information appropriately • Experience supporting multiple executives simultaneously preferred • Experience in a legal, financial services, mortgage servicing, or professional services environment preferred • Experience coordinating projects and managing deadlines preferred • Familiarity with event planning, travel coordination, and leadership meeting support preferred • Strong judgment and decision-making skills • Ability to anticipate needs and solve problems independently • Exceptional follow-through and accountability • Professional demeanor and executive presence • Strong interpersonal and relationship-building skills • Ability to work effectively with individuals at all levels of the organization • Comfortable managing multiple projects and changing priorities