Executive Assistant, EA

🔥 0 minutes ago

🎸 Tennessee – Remote

🎸 Tennessee – Remote

💵 $26 - $40 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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DaVita Kidney Care

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

🏥 Healthcare

⚕️ Healthcare Insurance

💰 Post-IPO Debt on 2021-02

Healthcare • Healthcare Insurance

DaVita Kidney Care is a leading healthcare company that provides dialysis and related treatments for patients with kidney disease. Committed to improving the quality of life for its patients, DaVita focuses on offering integrated kidney care and supporting its diverse team of healthcare professionals, including nurses, dietitians, social workers, and patient care technicians. The company emphasizes a strong culture, career development, and comprehensive benefits to create an inclusive and supportive work environment for its employees.

📋 Description

• Orchestrate complex calendars across multiple time zones and stakeholder groups for physician executives • Coordinate extensive domestic travel arrangements and itineraries • Manage high-volume meeting schedules for enterprise clinical leadership discussions, clinical reviews, and operational sessions • Identify and resolve scheduling conflicts proactively • Maintain documents, emails, and executive communications • Draft, proofread, and manage internal and external communications on behalf of physician leaders • Process expense reports and administrative documentation • Coordinate meeting logistics and prepare materials • Manage logistics for offsites, conferences, and special events, including venue booking, catering, and technology setup • Prepare agendas, take detailed notes, and track action items • Provide administrative and project support for clinical initiatives, physician education events, and medical director onboarding • Serve as primary point of contact between executives and internal/external stakeholders • Screen and prioritize emails, calls, and requests • Maintain communication channels and keep physician leaders informed of deadlines and deliverables • Build relationships with field operations leaders, clinical services teams, enterprise physician leaders, and executive assistants • Handle sensitive communications and confidential information with discretion

🎯 Requirements

• Proven track record as an Executive Assistant supporting senior leadership, including VP, C-Suite, Senior Director, or Physician Executives • Minimum of 4+ years’ experience providing administrative support to senior-level executives • Experience managing complex calendars, travel, and communications in a fast-paced environment • Advanced proficiency in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint • Proficiency with collaboration tools, including Microsoft Teams • High school diploma or equivalent required • Exceptional organizational and time management skills • Strong attention to detail and ability to prioritize competing demands • Proactive, resourceful, and solution-oriented mindset • Strong executive presence and service orientation • Professional written and verbal communication abilities • Ability to work collaboratively with EA teammates • Desire to learn through feedback and seasoned teammate guidance • Ability to support flexible hours, including occasional early morning or evening meetings • Ability to lift 2 to 15 pounds unassisted • Ability to sit for extended periods and perform standing, walking, and reaching • Ability to use a computer and peripherals for extended periods

🏖️ Benefits

• Medical, dental, and vision coverage • 401(k) match • Paid time off • PTO cash out • Family resources • EAP counseling sessions • Access to Headspace® • Backup child and elder care • Maternity/paternity leave • Professional development programs • On-demand virtual leadership and development courses through DaVita’s StarLearning online training platform