Senior Administrative Assistant

🔥 0 minutes ago

❄️ Minnesota – Remote

❄️ Minnesota – Remote

💵 $24 - $32 / hour

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Thrivent

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1922

🏦 Banking

💸 Finance

🛡️ Insurance

Banking • Finance • Insurance

Thrivent is a holistic financial services organization that provides advice, investments, insurance, banking, and generosity programs. With a mission to reimagine financial services, Thrivent helps individuals and communities thrive by viewing money as a tool rather than a goal. Serving over 2 million clients, Thrivent is dedicated to helping them build their financial futures while living meaningful lives. The company is committed to diversity, equity, and inclusion, and it provides competitive compensation, professional growth opportunities, and programs to amplify generosity and impact. As a recognized leader in ethical financial practices, Thrivent has been named one of the "World's Most Ethical Companies" by the Ethisphere Institute and is included in Forbes' list of America's Best Insurance Companies.

📋 Description

• Provides standardized administrative and coordination support to frontline field leaders, such as Market Directors and/or Market Developers • Manage and coordinate calendars aligned to model week priorities, including scheduling meetings and resolving conflicts • Coordinate meeting logistics, including materials, invites, and room setup, using standard workflows • Coordinate travel arrangements for supported leaders and teams • Support scheduling of recruiting activities using standard workflows • Draft and send standardized communications using templates and leader direction • Maintain distribution lists and communication templates • Organize designated inboxes, route routine inquiries, and flag items for awareness • Post market materials using pre-approved content and templates to approved leader social media accounts • Compile and format standard reporting outputs using predefined templates • Execute setup and maintenance of standardized trackers • Maintain administrative tracking for candidate pipeline, COI activities, licensing requirements, and expense and allocation tracking • Prepare and submit expense reports using established processes and templates • Track report status and required documentation; follow up to ensure timely completion and correction of errors • Support onboarding, transitions, and recruiting workflows using defined checklists • Execute work using SOPs, templates, and defined workflows • Escalate ambiguity, prioritization, or decision needs to appropriate partners • Complete assigned project tasks within defined scope • Coordinate logistics for market meetings and events • Support event execution through assigned tasks, including registration, materials, A/V, and onsite logistics • Order supplies and support routine office operations • Attend meetings as needed to support logistics, capture notes, or complete assigned follow-ups

🎯 Requirements

• 3+ years of administrative, coordination, or operational support experience • Experience supporting multiple leaders or teams simultaneously • Prior experience in calendar management, scheduling, or team coordination preferred • Strong organizational and time management skills, with ability to manage multiple tasks and deadlines • High attention to detail and ability to execute repeatable processes accurately and consistently • Proficiency in calendar management and scheduling tools • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Ability to learn and navigate standard systems and tools, such as expense systems and scheduling tools • Ability to follow standard operating procedures (SOPs) and work within defined processes • Basic written communication skills for routine messaging • Execution-focused mindset with ability to deliver consistent, high-quality work • Strong reliability, responsiveness, and follow-through • Ability to work effectively in a team-based, support-oriented environment • Adaptability in a structured but fast-paced environment

🏖️ Benefits

• Various bonuses, including annual or long-term incentives • Medical, dental, and vision insurance • Health savings account • Flexible spending account • 401k • Pension • Life and accidental death and dismemberment insurance • Disability insurance • Supplemental protection insurance • 20 days of Paid Time Off each year • Sick and Safe Time • 10 paid company holidays • Volunteer Time Off • Paid parental leave • EAP • Well-being benefits • Other employee benefits