Onboarding Specialist

🔥 0 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚀 Onboarding Specialist

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Trulieve

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2016

🏥 Healthcare

🍽️ Food & Beverage

⚕️ Healthcare Insurance

Healthcare • Food & Beverage • Healthcare Insurance

Trulieve is a fast expanding cannabis organization dedicated to helping patients regain their quality of life through medicinal and recreational marijuana. The company prides itself on diversity, social responsibility, and innovation within the cannabis industry, and offers various career opportunities across corporate, production, and retail sectors.

📋 Description

• Own and manage the end-to-end onboarding experience for assigned new hires from offer acceptance through successful integration • Deliver a high-touch onboarding experience for corporate candidates and hiring managers • Serve as the primary onboarding subject matter expert and partner for candidates, hiring managers, Human Resources, IT, Security, and other stakeholders • Communicate with candidates via phone, email, and text to provide guidance and ensure timely completion of onboarding requirements • Partner with hiring managers on equipment requests, badge access, workspace preparation, and orientation scheduling • Manage onboarding requests through Zendesk, shared inboxes, and other support channels • Oversee candidate data in the Applicant Tracking System and onboarding platforms • Coordinate pre-employment requirements including background screenings, I-9 documentation, fingerprinting, and compliance activities • Prepare onboarding schedules and ensure resources, systems access, technology, and training are ready before start dates • Communicate with new hires and managers to assess onboarding effectiveness and identify improvements • Develop and maintain onboarding dashboards, readiness reports, and metrics in Smartsheet and other reporting tools • Analyze onboarding data and recommend improvements to efficiency, satisfaction, retention, and engagement • Identify process gaps and implement improvements • Support special projects and onboarding initiatives • Manage priorities independently while maintaining customer service and operational excellence • Perform other duties as assigned

🎯 Requirements

• 3+ years of experience in onboarding, talent acquisition, human resources, employee experience, or a related field • Demonstrated experience managing onboarding programs or employee lifecycle processes in a fast-paced environment • Strong knowledge of HR systems, applicant tracking systems, onboarding platforms, and candidate management tools • Exceptional customer service mindset with the ability to build strong relationships across all levels of the organization • Outstanding verbal and written communication skills • Proven ability to work independently, prioritize competing demands, and take ownership of outcomes with minimal supervision • Strong project coordination and organizational skills with exceptional attention to detail • Experience analyzing data, maintaining dashboards, and utilizing metrics to drive process improvements • Knowledge of HR practices, employment documentation, and compliance requirements • Ability to handle confidential and sensitive information with professionalism and discretion • Proficiency with Microsoft Office Suite, Smartsheet, and collaboration platforms • Ability to pass Level 2 Background Screening • Must be at least 21 years old (State Law) • Experience supporting high-volume hiring environments (preferred) • Experience with SuccessFactors, Zendesk, or similar HR and onboarding technologies (preferred) • Continuous improvement, project management, or employee experience program exposure (preferred) • Must be available to work occasional evenings and weekends if needed

🏖️ Benefits

• A comprehensive benefits package including paid time off • Full-time salaried position • Flexible schedule to support business and operational needs