Executive Administrative Assistant

🔥 14 hours ago

🇺🇸 United States – Remote

💵 $17 - $28 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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VSP Vision Care

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1955

🏥 Healthcare

📣 Marketing

🍽️ Food & Beverage

Healthcare • Marketing • Food & Beverage

VSP Vision Care is a leading eye care company that focuses on providing access to quality eye care and eyewear solutions. With a comprehensive portfolio of services, VSP Vision Care supports both individuals seeking eye health services and providers managing their practices. The company is committed to social responsibility, emphasizing health equity, sustainability, and a culture of belonging. Through initiatives such as Follow Your Heart, VSP Vision Care helps people maximize the value of their offerings, starting with eyewear. Recognized for its customer service excellence and commitment to diversity and inclusion, VSP Vision Care strives to empower human potential through sight. It has also been acknowledged as a top workplace in healthcare and is committed to supporting veterans and the military-connected community.

📋 Description

• Provide confidential administrative support to the Executive’s Office with minimal supervision • Compose and release high-level correspondence • Act as the Executive’s liaison with internal and external contacts • Receive, track, and follow up on escalations to the Executive • Type and edit correspondence and reports for accuracy and timeliness • Assemble confidential reports and proposals for internal and external use • Prepare and distribute routine and non-routine reports • Support departmental projects by gathering information and tracking status • Support departmental presentations by gathering information, preparing handouts, PowerPoint presentations, and text • Transcribe and distribute minutes of important meetings • Manage and maintain departmental records and files securely and confidentially • Maintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations

🎯 Requirements

• Four years of high-level administrative experience, with at least two years providing complex secretarial support or equivalent • Demonstrated ability to support a vice president or above (E1–E3) greater than 50% of the time • Demonstrated ability to represent the executive professionally to internal and external audiences • Typing speed of 30 wpm • Experience working with confidential and sensitive information • Proficiency with spreadsheet, word processing, and presentation applications • Strong verbal and written communication skills • Strong business acumen skills • Ability to meet tight deadlines • Ability to be flexible • Ability to understand and follow department and company policies and procedures • Ability to develop good working relationships across functional areas • For remote roles, high engagement in virtual environments, including maintaining camera presence during meetings

🏖️ Benefits

• Eligible bonuses and commissions • VSP Vision benefits (specific benefits not detailed) • Equal opportunity employment • Drug-free workplace • Pre-employment substance abuse testing

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