Government Contract Administrative Assistant

🔥 5 minutes ago

🏰 Missouri – Remote

🏰 Missouri – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• No salary listed.

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EquipmentShare

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2015

📦 Logistics

🏭 Manufacturing

💼 Consulting

💰 $1.2G Debt Financing on 2021-08

Logistics • Manufacturing • Consulting

EquipmentShare is a company specializing in equipment rental and fleet management solutions. They provide a wide range of equipment for rent, including earthmoving machines, aerial work platforms, and forklifts, as well as vehicles and trailers. The company also offers the ability to buy both new and used parts and tools. In addition to equipment rental and sales, EquipmentShare develops technology solutions such as telematics, fleet optimization, and safety and security features. Their T3 technology suite includes fleet management tools like GPS tracking, software for managing equipment utilization, and hardware like asset trackers and dash cams for monitoring and security. EquipmentShare aims to improve construction site productivity and reduce downtime through advanced technology and comprehensive equipment management services.

📋 Description

• Assist in effectively enforcing contracts made with the government, contractors, employees, suppliers, or clients • Review contract documents for accuracy, prepare and distribute contract documents for execution, review correspondence, maintain physical and electronic contract files, and prepare reports • Audit contracts and documentation, enter contracts into the database, and provide customer service • Maintain, update, and support online sites and tools associated with Federal, State, Local, and Education contracts • Update processes and procedures as needed to reflect changes • Coordinate meetings, travel arrangements, conference calls, video conferences, staff training, departmental budget, and expense reports • Schedule and maintain the contract database and management-level schedules/calendars • Assemble information from departments and create presentations for meetings regarding the contracting process • Handle Freedom of Information Act and other requests from Federal customers or agencies • Maintain government contract files in auditable form, including managing data production to the government during audits and investigations • Perform other duties as assigned

🎯 Requirements

• Ability to maintain a high level of confidentiality • Excellent verbal and written communication skills and problem-resolution abilities • Ability to interact professionally with people at all levels of the organization • Ability to thrive in a dynamic, high-pressure environment and handle numerous competing demands • Ability to prioritize tasks and adapt quickly to changes while remaining diligent through each task performed • Strong time management and organization skills to track and monitor contracts for future obligations, expiration dates, and other contractual deadlines • Strong computer and word processing skills, including the ability to learn and adapt to new systems and productivity tools • Broad-based computer software knowledge and database management expertise • Experience with GSA Schedules Program and multi-award IDIQ contract vehicles and related online systems • Excellent organizational skills and attention to detail • Excellent judgment, integrity, and the highest ethical standards • Minimum of 2–4 years of experience as an administrative assistant, executive assistant, or similar role • Knowledge of and experience with government contracting concepts, including FAR and DFAR requirements • Must be open to occasional travel (20%) across the United States • Employment is contingent on passing a background check • Some roles require passing a drug test, depending on job responsibilities

🏖️ Benefits

• Full medical, dental, and vision coverage for full-time employees • Generous PTO + paid holidays • 401(k) + company match • Gym membership stipend + wellness programs (earn PTO and prizes!) • Company events, food truck nights • 16 hours of paid volunteer time per year • Career advancement, leadership training, and professional development opportunities • Fully remote work arrangement • Competitive compensation

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