Executive Administrative Assistant – Construction

🔥 1 minute ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $1k - $1.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 2%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Manage the CEO’s email, calendar, and daily schedule, prioritizing time-sensitive items • Handle executive communications with internal leaders, vendors, clients, and partners • Coordinate with internal team members to maintain and sustain everyday business operations • Manage vendor communications, including follow-ups, scheduling, and issue resolution • Research topics, gather information, and complete tasks from limited instructions • Track action items and follow through on commitments to ensure nothing falls through the cracks • Prepare meeting agendas, briefings, and summaries as needed • Handle confidential business and personal information with complete discretion • Support special projects and ad hoc requests from the CEO as they arise

🎯 Requirements

• Proven experience as an executive assistant, office manager, or similar senior administrative role • Fluent, professional English, written and spoken • Strong organizational skills and experience managing complex calendars and communications • Ability to work independently with minimal supervision and take initiative on tasks • Resourcefulness, with the ability to research and solve problems without constant direction • Fast learner who adapts quickly to new tools, processes, and industries • High level of trustworthiness and discretion with confidential information • Comfort handling significant responsibility and working under deadlines • Strong judgment and ability to recognize business urgency • Ability to take direction well and adjust priorities as needed • Reliable internet connection, a dedicated workspace, and a secure computer • Availability to work full-time, Monday to Friday, during Central Time business hours

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume