Administrative Coordinator

Job not on LinkedIn

🔥 0 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Zeiders Enterprises, Inc.

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1984

💼 Consulting

🏥 Healthcare

🎖️ Defense

Consulting • Healthcare • Defense

Zeiders Enterprises, Inc. is a veteran-owned Department of Defense contractor that delivers human services and support programs for military members, veterans, and their families. The company provides behavioral health, career and transition services, learning and development, human performance, personal financial management, and military & family support, operating with a mission-driven culture rooted in military experience and long-term DoD partnerships.

📋 Description

• Provide travel and surge support coordination for mobile clinical teams • Support the complete lifecycle of government requests for in-person and virtual clinical support • Track initial requests, coordinate staff, plan travel, book hotels and rental cars, and document compliance with Zeiders travel requirements • Collaborate with Virtual Clinical Services Operations Managers, government customers, and Zeiders corporate teams • Build frameworks to track travel surge requests and support travel arrangements and execution • Gather and organize program data, perform data entry, and maintain accurate, timely, and complete records • Administer end-to-end travel planning and coordination for mobile clinical teams supporting global military installations • Forecast staffing requirements and coordinate support activities with government Fleet and Family Support Program contacts and internal operations managers • Prepare and collect documents for local and global country requirements, track request completion, and ensure adherence to travel documentation requirements • Track scheduled service delivery in the program calendar • Explain travel compliance requirements to traveling staff and maintain step-by-step guides and checklists • Ensure staff book travel and rental cars on time, finalize hotel accommodations, complete travel paperwork, and follow compliance protocols • Monitor and adjust travel logistics for real-time needs, unexpected changes, and surge support operations • Coordinate staffing with supervisors for service delivery requests and peak operational periods • Develop and maintain routine and ad hoc reports supporting program operations, performance monitoring, and contract reporting • Maintain confidentiality and security of program data • No supervisory responsibilities

🎯 Requirements

• Bachelor’s degree in business administration, project management, human services, logistics, or a related field OR an equivalent combination of education and professional experience • Minimum 2 years of experience supporting logistics, travel coordination, operational administration, or program support in a fast-paced, multi-stakeholder environment • Demonstrated experience coordinating domestic and international travel, including documentation requirements, compliance workflows, and time-sensitive itinerary changes • Experience working with remote or geographically dispersed teams • Prior experience maintaining operational trackers, managing scheduling requirements, and supporting staff mobilization processes • Experience collecting, organizing, and entering data into tracking systems, databases, or reporting tools with high accuracy • US Citizen and ability to pass a Tier-3 Government Background Check • Reliable transportation to travel to assigned locations and nearby facilities • Proficiency with Microsoft Office 365 applications, including Outlook, Excel, Teams, SharePoint, and Planner • Ability to learn and navigate internal corporate systems, travel platforms, and tracking tools • Commitment to maintaining confidentiality and adhering to data-security and privacy standards • May require working outside standard business hours to address urgent travel needs or during peak periods • Preferred: Experience supporting military, government contracting, or clinical/human-services programs • Preferred: Familiarity with Fleet and Family Support Program operations, virtual services, or mobile clinical support workflows • Preferred: Knowledge of international entry documentation requirements • Preferred: Experience assisting with or producing programmatic or contractual reports, dashboards, or operational performance summaries • Preferred: Prior experience coordinating staffing requests, surge operations, or scheduling • Certification or coursework in project management is beneficial but not required

🏖️ Benefits

• Full-time employment • Telework position • Dedicated professional workspace suitable for telework • Equal Opportunity Employer • Protected Veterans/Individuals with Disabilities • Reasonable accommodations may be made for individuals with disabilities

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume