Bid & Proposal Coordinator

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🤠 Texas – Remote

🤠 Texas – Remote

💵 $75k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

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World Kinect

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

📦 Logistics

⚡ Energy

Consulting • Logistics • Energy

World Kinect is a Fortune 100 leader in the global energy industry, providing energy solutions across the aviation, marine, and land transport sectors. The company focuses on delivering fuel and energy services efficiently worldwide, leveraging a robust and scalable distribution platform. World Kinect is committed to sustainability, investing in renewable energy sources and solutions to support decarbonization and energy efficiency. Its services include energy procurement, brokerage, supply, risk management, and various sustainability services such as renewable energy sourcing and emission trading schemes.

📋 Description

• Coordinate the end-to-end bid and proposal process for commercial, industrial, and government opportunities • Manage timelines, deliverables, and submission schedules to ensure deadlines are met • Serve as the primary point of coordination across Sales, Supply, Transportation, Finance, Legal, Operations, and other business partners • Gather, organize, and track information needed for customer proposals and bid submissions • Review bid requirements and ensure submissions are accurate, complete, and compliant • Prepare, edit, organize, and maintain proposal documents and supporting materials • Support contract administration and related documentation requirements • Help identify process improvements that increase efficiency, consistency, and submission quality • Maintain organized records, tracking tools, and proposal libraries

🎯 Requirements

• 3–5 years of experience in proposal management, project coordination, contract administration, project management, change management, sales operations, procurement coordination, or a related role • Strong organizational and project management skills • Ability to manage multiple deadlines and competing priorities simultaneously • Experience coordinating activities across multiple teams and stakeholders • Proven ability to influence and drive progress without direct authority • Exceptional attention to detail and commitment to accuracy • Strong written, verbal, and interpersonal communication skills • Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook • Experience supporting proposals, bids, RFPs, RFQs, or contract processes preferred • Experience supporting government, commercial, industrial, or public-sector opportunities preferred • Experience in energy, fuel, logistics, transportation, engineering, construction, or related industries preferred • Familiarity with proposal management, contract administration, procurement, or project management tools preferred

🏖️ Benefits

• 10% annual bonus opportunity • Comprehensive benefits package • Equal opportunity/affirmative action employment