Operations Specialist

Job not on LinkedIn

🔥 7 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Anavah Talent

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Anavah Talent is a top headhunter specializing in connecting businesses with overseas talent at significantly reduced costs. They focus on placing both generalist and specialized roles, leveraging deep expertise and a vast network in the Philippines to find exceptional candidates. Anavah Talent offers a detailed consultative process, ensuring clients receive the best-fit candidates while providing a 90-day guarantee on their placements.

📋 Description

• Serve as the primary non-payroll point of contact for contractors • Run scheduled 7/30/60/90-day and annual contractor check-ins • Coordinate contractor engagement initiatives, including anniversaries, birthdays, recognition, and team moments • Track PTO, contractor changes, and lifecycle events • Support contractor onboarding and offboarding, including paperwork, accounts, access, and first-week experience • Maintain independent contractor agreements, tax forms, background checks, and compliance documents • Flag contractor concerns, morale risks, or retention signals to the CEO • Collect and organize contractor timesheets, invoices, reimbursements, bonuses, and adjustments • Prepare payroll and billing data for review and assist with reconciliation and discrepancy tracking • Maintain contractor master files, billing trackers, and payment trackers • Maintain client and hiring project trackers in Monday.com • Track hiring milestones, interviews, feedback, offers, and start dates • Monitor outstanding client and internal action items and flag stalled or overdue work • Coordinate scheduling, documentation, and follow-ups • Support client onboarding, post-placement workflows, and recurring client reporting • Maintain Monday.com boards, Google Sheets, Workable, and reporting dashboards • Organize shared Google Drive files and ensure consistency across systems • Identify duplicate, missing, outdated, or inconsistent information • Assist with data cleanup and system migrations • Maintain templates, checklists, SOPs, and operational documentation • Prepare recurring operational reports and update dashboards and KPI trackers • Compile information across systems, prepare meeting agendas, and follow up on action items • Test new workflows, recommend practical improvements, and support special projects

🎯 Requirements

• 3+ years in Operations, Business Administration, HR Operations, Recruitment Operations, or Customer Operations • Strong organizational and follow-through skills • Strong spreadsheet and data-management skills • Excellent attention to detail • Comfortable working across multiple systems and managing recurring deadlines independently in a fast-paced remote environment • Strong problem-solving and critical-thinking skills • Strong written English and professional communication • High integrity and discretion with financial and personal data • Warm and people-oriented in contractor interactions • Preferred: experience supporting a U.S.-based company, startup, or professional services firm • Preferred: experience with contractor engagement, HR administration, or people operations • Preferred: experience with Monday.com, Google Sheets, Workable, HubSpot, QuickBooks, Xero, Wise, or Stripe • Preferred: experience supporting payroll, billing, recruiting, HR, or contractor operations • Preferred: experience creating or maintaining SOPs and using automation/AI tools such as Zapier, Make, or Google Apps Script

🏖️ Benefits

• Competitive compensation package • Regular payday in USD twice per month • Work remotely, forever, from home wherever that is in the world • Milestone gifts and birthday treats • Team offsites, meetups, virtual town halls, and international paid travel • Supportive global networking community • Mentorship, advocacy, and support • Promotions, raises, and scope increases