Executive Assistant, Operations Coordinator – Hair & Beauty Industry

Job not on LinkedIn

🕒 May 12

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and respond to client email inquiries • Coordinate client bookings and scheduling • Send intake forms, documentation, and onboarding materials • Ensure all client communication is professional and error-free • Maintain organization across calendars, inboxes, and workflows • Follow established SOPs and internal processes • Monitor Instagram and social media DMs for inquiries • Respond to basic customer messages and comments • Escalate important opportunities or high-profile inquiries • Ensure no inbound communication is missed • Upload products and images to Shopify • Format and publish product listings • Add product descriptions and organize backend content • Maintain accuracy and consistency across the website • Track student enrollments and participation • Maintain spreadsheets and records • Send login credentials and course access information • Respond to student inquiries and administrative questions

🎯 Requirements

• Excellent written English and grammar • Strong attention to detail • Highly organized and reliable • Comfortable managing multiple priorities • Ability to follow systems and processes independently • Professional communication style • Experience with: • ○ Gmail / email management • ○ Google Sheets or Excel • ○ Shopify (basic backend experience preferred) • ○ Administrative support / EA tasks

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle