Executive Assistant / Personal Assistant

🔥 1 hour ago

🇿🇦 South Africa – Remote

💵 $600 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 28 days.
• 32 open roles for a team of 31.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and triage a very high-volume Gmail inbox, including sorting, prioritising, archiving, flagging, and drafting or sending replies • Own the Google Calendar across multiple time zones, including meetings, client and prospect interviews, and travel • Track to-dos and follow-ups and send proactive reminders and nudges • Communicate with contacts as a third party for scheduling and coordination, and draft or send replies on the executive’s behalf when agreed • Set up infrastructure for the consulting practice, including CRM, sales pipeline, follow-up tracking, and potential-client interview scheduling • Research CRM options and present the best options with pros and cons • Start and maintain a Google Sheets tracker as needed • Handle personal administration, including booking appointments and chasing insurance companies and service providers until issues are resolved • Coordinate frequent international travel, including flights, accommodation, itineraries, and calendar updates across time zones • Conduct first-pass research on nonprofits, potential consulting clients, and new investment opportunities • Use AI tools to speed up administration and help establish recurring workflows and automations

🎯 Requirements

• 3+ years of experience as an Executive Assistant or Personal Assistant • Strong Google Workspace skills (Gmail, Google Calendar, Google Drive, Google Sheets, Google Docs) • Experience with at least one CRM (e.g., Affinity, HubSpot, Attio, Pipedrive) • Experience building a simple pipeline from scratch • Excellent written English • Confident drafting emails in an executive’s voice and following up persistently but politely • Very organised and proactive • Comfortable in a startup-style setup where processes are still being built and can change quickly • Calm, structured, and reliable • Strong research skills, with the ability to summarise options clearly and make a recommendation • Nice to have: hands-on experience with AI tools (Claude, ChatGPT) and automations; any experience building AI agents is a bonus • Nice to have: exposure to nonprofit, philanthropy, consulting, or investment/VC environments

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker

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