Executive Assistant

🔥 2 minutes ago

🇿🇦 South Africa – Remote

💵 $1k - $2k / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Monitor and triage two high-volume email inboxes daily, organizing and prioritizing messages so nothing critical is missed • Take direct action on email items, including paying bills and confirming deliveries • Receive spoken instructions and independently draft, type, and send resulting emails and communications • Liaise with vendors and internal team members to resolve billing, confirmation, and scheduling items • Document recurring email-handling tasks and convert them into clear standard operating procedures • Provide concise, high-signal updates on inbox status and outstanding items • Take on additional executive assistant duties as the role expands from part-time to full-time

🎯 Requirements

• Proven experience as an Executive Assistant or in a high-level administrative support role, ideally supporting a busy founder or executive across multiple inboxes • Demonstrated ability to resolve issues independently rather than simply escalating them, with a track record of proactive problem-solving • Comfortable receiving verbal or spoken direction and converting it into written communication without needing instructions typed out in advance • Excellent written and spoken English communication skills • C1 English level required; speaking strictly in English during the whole shift • Experience using AI tools such as Claude or similar platforms to support inbox management, drafting, and task execution • Strong organizational skills with the ability to manage high email volume and competing priorities without close supervision • Discretion and sound judgment when handling financial and operational matters, including bill payment and vendor confirmations • Experience with Claude, email platforms, PayPal, Gusto, calendar scheduling tools, and Fathom or similar call recording/transcription tools • Resume and audio/video recording must be submitted in English • Publicly accessible 30–90 second introductory video recording required • Internet speed test screenshot required

🏖️ Benefits

• Opportunity to transition from part-time to full-time based on performance and business need • Opportunity to take on a broader range of executive support duties • Opportunity to build lasting operational assets through process documentation

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