Executive Assistant – Strategic Admin Partner

Job not on LinkedIn

15 hours ago

Apply Now

Receive Emails with Similar Jobs

Assist World

WebsiteLinkedInAll Job Openings

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

📋 Description

• Manage complex calendars across multiple time zones (Central, Eastern, Pacific). • Handle end-to-end scheduling for client meetings, speaking engagements, advisory sessions, and internal check-ins. • Triage and organize emails; manage inboxes to ensure timely responses and prioritization. • Track and summarize weekly status updates for multiple client relationships. • Prepare meeting agendas and follow-up actions. • Monitor activity in multiple Microsoft Teams channels and other platforms used by her clients; flag key messages and ensure nothing is missed. • Draft and format PowerPoint presentations, training decks, and session kickoff materials. • Assist in preparing written content such as memos, talking points, or light LinkedIn drafting (using the client’s custom ChatGPT agents for voice alignment). • Support simple project tracking within tools such as Asana, Teams tasks, or other client systems. • Maintain organized digital filing systems across Google Workspace and Microsoft Office Suite. • Handle professional communication with high-level client stakeholders in philanthropy and technology sectors. • Liaise with client teams across Microsoft Teams, Slack, and email. • Ensure smooth coordination between external partners, internal teams, and the client. • Schedule personal appointments such as healthcare visits, home-related vendors, and household management tasks. • Source and purchase gifts for family members or special occasions. • Assist with travel planning, including flights, hotels, ground transportation, and itineraries. • General “life management” support to reduce daily friction and free up executive time.

🎯 Requirements

• Minimum 3–4 years of experience as an Executive Assistant, Chief of Staff support, or equivalent high-level administrative role. • Strong proficiency in: • ○ Microsoft Teams • ○ Outlook / Office Suite (Excel, PowerPoint, Word) • ○ Google Workspace • ○ Asana and Slack (nice to have) • Experience supporting senior executives, founders, CEOs, or advisory/consulting professionals. • Excellent written and verbal communication skills. • High level of discretion, professionalism, and judgment when handling sensitive information. • Ability to manage multiple priorities in a fast-moving, unpredictable environment. • Highly organized and detail-oriented. • Tech-savvy, comfortable navigating multiple platforms simultaneously. • Calm, stabilizing presence with strong problem-solving skills. • Flexible and adaptable to changing workloads and schedules. • Proactive, anticipatory support style—able to see needs before they arise. • Confident yet warm communication style suitable for high-level stakeholders.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $300 tenure bonus every 6 months • $500 entry monthly raffle • NO TRACKER. NO PROBLEM