Senior Executive Assistant

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🔥 8 minutes ago

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage the principal's calendar, priorities, and daily workflow. • Coordinate meetings, appointments, and travel arrangements. • Monitor schedules and proactively remind the principal of upcoming commitments. • Prepare meeting summaries, action items, and follow-up communications. • Screen incoming requests and prioritize urgent matters. • Act as the primary point of coordination for day-to-day executive support. • Carry out due diligence and information gathering for business initiatives and investments. • Solve problems independently by identifying the best available solutions. • Conduct thorough research on vendors, products, services, and business opportunities. • Source and compare suppliers, contractors, and specialist service providers. • Present concise recommendations with pricing, timelines, pros and cons to enable informed decision-making. • Provide operational support across the family office. • Coordinate documentation, contracts, and administrative processes. • Assist with opening financial and trading accounts, ensuring paperwork is completed accurately. • Maintain organized records and confidential documentation. • Support operational projects from planning through execution. • Manage multiple projects simultaneously while keeping stakeholders informed. • Coordinate with vendors, consultants, and external service providers. • Track deadlines and ensure projects progress on schedule. • Source highly specialized service providers when required. • Coordinate travel, dining reservations, appointments, and lifestyle requests. • Research and secure difficult-to-obtain reservations, services, or experiences. • Handle personal errands and administrative tasks with professionalism and discretion. • Anticipate personal needs and proactively provide solutions. • Monitor pre-defined market alerts and notify the principal immediately when action may be required. • Follow established procedures regarding trading thresholds and priority notifications. • Escalate urgent matters until they receive a response. • Support administrative requirements related to investment activities.

🎯 Requirements

• Resourceful, independent, and naturally curious. • An excellent researcher who enjoys solving problems. • Calm under pressure with strong judgment. • Patient, adaptable, and an exceptional listener. • Comfortable supporting high-performing entrepreneurs and executives. • Confident making recommendations without making assumptions. • Tech-savvy and quick to learn new systems. • Professional, discreet, and trustworthy with confidential information. • Exceptionally organized with outstanding attention to detail. • Highly proactive and able to anticipate needs before being asked. • Comfortable managing multiple priorities in a fast-paced environment. • Experience in one or more of the following areas is highly desirable: • ● Senior Executive Assistant supporting founders, CEOs, or entrepreneurs • ● Family office administration • ● Private wealth or investment firms • ● Financial services or capital markets • ● Operations or project management • ● High-end concierge or luxury lifestyle management • Knowledge of financial markets, investment terminology, or trading platforms is highly advantageous but not essential.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM