Operations Assistant

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Aux

WebsiteLinkedInAll Job Openings

51 - 200 employees

We pair up A+ talent with business leaders and promising startups across the globe. We offer a full-time work-from-home setup with full employment benefits that would allow you to be productive in the comfort of your own home.

📋 Description

• Manage and organize the executive inbox, prioritizing emails and drafting responses when appropriate • Maintain and coordinate calendar scheduling, meetings, and appointments • Prepare meeting agendas, track action items, and follow up on deliverables • Assist with prioritization and task management for key initiatives • Organize files, documents, and shared drives for easy access and collaboration • Coordinate communication with internal teams and external partners • Assist with project tracking and operational follow-ups • Maintain organized documentation and operational processes • Support workflow management across ongoing projects • Own monthly data collection from brand contacts, including first-pass follow-ups on missing files (ongoing responsibility in collaboration with leadership) • Assist with monthly invoicing and billing • Maintain basic QuickBooks records • Manage the commissions process end-to-end: pull monthly reporting, match invoices, issue commissions, track payments, and reconcile records • Support documentation for client billing and reporting • Provide telesales support, including outreach to prospects • Assist with CRM updates and tracking sales activity • Support lead generation and follow-up communications

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Assistant, or Coordinator • Strong organizational and time management skills • Excellent written and verbal communication skills • Experience supporting senior executives is highly preferred • Comfortable handling confidential information • Ability to manage multiple priorities in a fast-paced environment • Preferred Tools & Experience • QuickBooks (basic invoicing and tracking) • CRM systems such as Salesforce or HubSpot • Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) • Microsoft 365 / Outlook • Project management tools (Asana, ClickUp, Notion, or similar) • Key Traits • Highly organized and detail-oriented • Proactive and solutions-focused • Strong follow-through and accountability

🏖️ Benefits

• Food Allowance • Government Benefits • 13th Month pay • Work Equipment • Night Differential if applicable (10% of hourly rate) • 20 Leaves (after 6 months) • Holiday pay (200% on Regular holidays; 130% on Special holidays) • Overtime pay (max of 10.25 hrs/day) • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) • HMO (after 6 months)