INTERNATIONAL RESCUE COMMITTEE
10,000+ employees
Founded 1933
🤲 Charity
🤝 Non-profit
🌍 Social Impact
Charity • Non-profit • Social Impact
INTERNATIONAL RESCUE COMMITTEE is a global humanitarian organization that responds to the world’s worst crises by helping people survive, recover and rebuild their lives. With a workforce of over 20,000 across more than 40 countries, the IRC delivers emergency relief, protection, health, education, and economic recovery services while partnering with local communities and donors to develop evidence-based, scalable solutions. The organization emphasizes integrity, accountability, equality, and staff support, and provides extensive programs and benefits for its global employees.
Administrative Coordinator
Job not on LinkedIn
🕒 May 21
🇺🇸 United States – Remote
💵 $70k - $90k / year
⏰ Full Time
🟡 Mid-level
🟠 Senior
📋 Administrative Assistant
🦅 H1B Visa Sponsor
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INTERNATIONAL RESCUE COMMITTEE
10,000+ employees
Founded 1933
🤲 Charity
🤝 Non-profit
🌍 Social Impact
Charity • Non-profit • Social Impact
INTERNATIONAL RESCUE COMMITTEE is a global humanitarian organization that responds to the world’s worst crises by helping people survive, recover and rebuild their lives. With a workforce of over 20,000 across more than 40 countries, the IRC delivers emergency relief, protection, health, education, and economic recovery services while partnering with local communities and donors to develop evidence-based, scalable solutions. The organization emphasizes integrity, accountability, equality, and staff support, and provides extensive programs and benefits for its global employees.
📋 Description
• Serve as the primary administrative partner to Airbel’s Chief Research & Innovation Officer (CRIO), proactively and strategically managing a complex, high-volume, and rapidly shifting calendar. • Provide executive administrative support to Airbel’s Senior Leadership Team, effectively navigating competing priorities with sound judgment, discretion, and strong stakeholder management to drive alignment and operational efficiency. • Coordinate and manage all aspects of domestic and international travel, including itinerary development, visa coordination where needed, briefing materials, and real-time adjustments. • Ensure timely and accurate expense reconciliation, maintaining compliance with organizational policies. • Prepare and manage meeting logistics and executive workflows, including agenda development, briefing document compilation, note-taking, and follow-up tracking. • Provide end-to-end logistical support for Airbel Advisory Board work and meetings, including timeline management, scheduling, travel and venue coordination, and stakeholder communications. • Support IRC Canada governance and compliance by coordinating board and member meetings and maintaining adherence to regulatory requirements. • Manage finance and procurement processes, including purchase card reconciliation, procurement requests, invoice processing, and non-personnel expenditures (Integra). Liaise with Finance on budget tracking, and support expense reporting, salary allocations, and grants administration. • Prepare consultant and vendor agreements in coordination with Global Supply Chain and Human Resources, and support onboarding of new hires (system access, orientation) in partnership with People & Culture and hiring managers. • Provide administrative and logistical support to the IRC Canada President, including calendar management, external engagement coordination, travel planning, correspondence, and support for visiting IRC staff.
🎯 Requirements
• 4–6 years of professional experience, preferably with an international NGO or global organization • Proven ability to balance multiple priorities in a fast-paced environment • Experience supporting senior leaders with scheduling, communications, and administrative tasks • Strong interest in research and innovation in the humanitarian sector • Flexible, proactive, and solutions-focused approach • Strong interpersonal skills, with the ability to collaborate well across diverse groups and time zones • Dedication to excellent customer service and timely problem-solving • Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) • Strong written and spoken English; proficiency in French, Spanish, or Arabic is an advantage.
🏖️ Benefits
• 10 sick days • 10 US holidays • 20-25 paid time off days depending on role and tenure • medical insurance starting at $163 per month • dental starting at $6.50 per month • vision starting at $5 per month • FSA for healthcare and commuter costs • a 403b retirement savings plan with immediately vested matching • disability & life insurance • Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles
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