Executive Assistant

Job not on LinkedIn

🔥 1 hour ago

🇵🇭 Philippines – Remote

💵 $900 - $1.1k / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Manage sales and information inboxes • Track follow-ups to ensure they do not fall through the cracks • Complete purchase orders and client-specific vendor forms using company information and templates • Enter and organize data • Maintain Monday.com dashboards • Process documents • Organize information for finance and accounting • Support internal communications • Potentially join calls as a silent listener and take notes • Client-facing sales work remains with the sales team

🎯 Requirements

• Pro-level Executive Assistant experience • Proactive, persistent follow-up skills • Strong communication and language skills • Willingness to learn the defense industry • Comfort working in a fast-growing team • Familiarity with Monday.com and Salesforce • Experience with Monday.com, Slack, Salesforce, Google Drive, Dropbox, Microsoft Outlook, Microsoft Teams, Zoom, Google Meet, FedEx, DHL, L3Harris and Northrop Grumman electronic forms, GoDaddy, shipping platforms, WhatsApp, and Signal • Veteran EA experience and ability to coach the team preferred • US-accented English preferred, not required • English resume required • CEFR English proficiency level must be provided in the application • 1-minute introduction video required, preferably using Loom • Ability to work between 9 AM and 3 PM MST • Part-time availability for 20 hours per week

🏖️ Benefits

• Competitive Salary • 13th Month Pay • Paid Time Off: 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare • Life Insurance included in the full-time HMO plan • Mental Health Support, including mental health consultations and wellness resources • Milestone Gifts & Birthday Treats • Team experiences, including island getaways, virtual town halls, and regional meetups • Supportive professional network for learning, growth, and connection

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