Executive Assistant

Job not on LinkedIn

🕒 5 days ago

🇵🇭 Philippines – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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📋 Description

• Transfer client questionnaire data into business systems accurately and promptly • Support client onboarding from sign-up through first check-in • Monitor client engagement and flag clients who are slipping or need coach attention • Maintain the client traffic-light system in GHL • Update client meal plans as directed • Prepare client check-in information for efficient coach responses, including Loom video responses • Keep client records organized and current • Follow up on late and failed payments through Nui • Handle routine payment queries and escalate difficult cases to the coach • Maximize the existing GHL account, including dashboards and automations • Build and maintain workflows that reduce manual onboarding and monitoring work • Work daily within Kahuna’s app and Google Workspace • Identify operational issues and suggest process improvements

🎯 Requirements

• Working knowledge of GoHighLevel (GHL), including dashboards and automations • Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) • Comfort learning client-facing apps such as Kahuna’s app • Experience following up on payments, ideally with Nui or a similar platform • Basic understanding of fitness and nutrition • Strong written English with a warm, professional tone • Strong attention to detail and ability to work independently • Prior experience supporting a fitness or online coaching business • Proactive problem-solving and process-improvement mindset • Ability to own recurring processes with minimal oversight • Calm and professional handling of difficult payment or client situations • Comfortable receiving coaching and feedback • Experience building GHL pipelines, reminders, and automated client communications • Experience with dashboards and reporting, including retention, churn, and engagement • SOP and process documentation skills • Client retention and accountability experience • Familiarity with form-to-database workflows • Basic Loom and video workflow familiarity • Basic Canva skills • Calendar and scheduling management • Confidentiality and discretion with client health and personal data • Basic content review skills

🏖️ Benefits

• Part-time schedule of 20 hours per week • Remote work arrangement

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