Finance and Operations Specialist

🔥 2 hours ago

🇵🇭 Philippines – Remote

💵 $7 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Core-VA Solutions

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏥 Healthcare

💼 Consulting

⚕️ Healthcare Insurance

Healthcare • Consulting • Healthcare Insurance

Core-VA Solutions is a company specializing in providing virtual healthcare assistants for long-term healthcare facilities, including small medical and therapy offices. Their virtual assistants, who all possess degrees in nursing or health-related fields, offer expertise in patient communication, appointment scheduling, claims processing, and medical billing. Core-VA Solutions aims to alleviate the administrative burden on healthcare facilities, allowing them to focus more on patient care. By handling tasks such as insurance benefits verification and medical records management, Core-VA Solutions enhances operational efficiency in healthcare settings.

📋 Description

• Manage QuickBooks Online records across multiple entities, including AP/AR, invoicing, payments, reconciliations, and month-end close • Prepare P&L, balance sheet, cash flow, aging, variance, and other financial reports • Support budgets, forecasts, cash flow planning, and budget-to-actual analysis • Monitor financial deadlines, vendors, contracts, documentation, and key financial/operational KPIs • Provide leadership with accurate, timely, and practical financial information • Support recruitment, onboarding/offboarding, payroll, benefits, employee records, and HR administration • Maintain confidential HR files, compliance documentation, certifications, training records, and HR systems • Support employee concerns, engagement initiatives, retention, and HR projects • Assist leadership with HR reporting, policy updates, and process improvements • Coordinate projects, deadlines, calendars, action items, and stakeholder follow-ups • Identify inefficient or repetitive processes and develop better workflows, SOPs, templates, dashboards, and automations • Streamline finance, HR, and operational processes using Microsoft 365, Excel, Power Automate, Asana, QuickBooks, SharePoint, and Teams • Take ownership of assigned projects from planning to completion

🎯 Requirements

• 2+ years of experience in finance, accounting, bookkeeping, HR, operations, or a combination of these areas • Strong QuickBooks Online and Excel skills, including financial reporting and analysis • Experience with AP/AR, reconciliations, month-end close, budgeting, forecasting, and reporting • Working knowledge of recruitment, onboarding/offboarding, payroll, benefits, and employee administration • Strong project coordination, stakeholder follow-up, organization, and time management skills • Able to identify process gaps and create practical SOPs, workflows, and improvements • Comfortable learning and using technology, systems, and automation tools • Proactive, detail-oriented, resourceful, and able to work independently • Trusted to handle confidential financial, employee, and client information • Nice to have: Experience with Power Automate, Zapier, Microsoft 365, SharePoint, Teams, Asana, Wise, or healthcare, staffing, nonprofit, or long-term care environments

🏖️ Benefits

• 100% remote / work-from-home • Paid Time Off (PTO) • U.S. public holidays observed • Structured training and ongoing support • Respectful, collaborative, people-focused environment • Long-term opportunity with a stable and growing organization