Executive Assistant – Founder, CEO

Job not on LinkedIn

November 14

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FreedUp

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B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

📋 Description

• Handle incoming calls, ensure timely responses, and manage call logs. • Social media (mainly LinkedIn) is managed with regular content curation and posting • Organize and schedule meetings and keep the executive informed of upcoming appointments. • Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages. • Inbox triage and focusing on archiving or removing non-actionable emails and surfacing only those requiring Executive's attention • Assist with document organization, mail management, and basic reporting. • Able to handle expense reports and able to remind and help coordinate content and distribution. • Help establish efficient workflows and implement best practices for managing executive responsibilities. • Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

🎯 Requirements

• 3+ years of experience as an **Executive Assistant**, Administrative Coordinator, or in a similar role. • Strong experience in phone and email management, calendar coordination, and CRM data entry. • Proficient in **HubSpot, Trello**, **Monday.com** or similar CRM and project management tools. • Proficient in **Microsoft Excel**, including data analysis, reporting, and spreadsheet management. • Excellent written and verbal communication skills, along with being able to use Zoom • Ability to take initiative, solve problems independently, and implement efficient workflows. • Strong organizational and time management skills. • Familiarity with basic bookkeeping and reporting • **Technical Requirements:** Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months