Executive Assistant – Proposals & Contracts Coordinator

Job not on LinkedIn

🔥 18 hours ago

🌐 Brazil, Mexico, +1 more countries – Remote

🇧🇷 Brazil – Remote 🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote

💵 $1k - $1.7k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Draft client proposals from company templates, ensuring scope, deliverables, timelines and investment amounts are accurate • Prepare statements of work and support master services agreements from first draft to signature • Track contract redlines, changes and comments with clients while organizing document versions • Review dates, pricing, deliverables, names and formatting before documents are sent • Maintain an organized, current library of proposals and contracts • Build and polish proposal decks and documents in Google Slides or PowerPoint • Make quick formatting changes and last-minute updates • Provide occasional administrative support for invoicing, vendor paperwork and client onboarding forms • Keep HubSpot and ClickUp up to date as needed

🎯 Requirements

• 3+ years of hands-on experience writing proposals, SOWs or contracts from templates • Exceptional attention to detail, especially with dates, pricing and investment amounts, deliverables and formatting • Strong skills creating polished documents and slide decks in Google Slides or PowerPoint, and comfort making quick formatting changes • Experience coordinating contract or proposal redlines with clients • Excellent written English • Available during Central Time business hours • Reliable high-speed internet and a quiet home office setup • Nice-to-have: Experience using AI tools such as Claude or ChatGPT for drafting • Nice-to-have: Familiarity with HubSpot and ClickUp • Nice-to-have: A background in privacy, legal or consulting, including paralegal-style document work such as redlines

🏖️ Benefits

• International experience • Opportunity to work remotely • Supportive and collaborative team environment • Learning and development opportunities • Potential performance bonuses • PTO • HMO after 3 months

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