Executive Assistant – Sales & Operations Coordinator

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Agent

WebsiteLinkedInAll Job Openings

1 - 10 employees

Great talent is global 🌏 - We help you hire top-tier, specialty, and senior talent globally.

📋 Description

• Attend daily sales meetings, capture detailed notes, and document action items • Monitor active projects and track progress against established checklists • Coordinate with sales and development teams to identify, escalate, and resolve blockers • Manage the client onboarding process, including: • Coordinating Statements of Work (SOWs) and Master Service Agreements (MSAs) • Tracking document completion and signatures • Scheduling kickoff meetings • Supporting resource allocation discussions • Maintain project visibility and status updates using Jira or similar project management tools • Ensure adherence to internal processes and documentation standards • Follow up on invoicing, project deliverables, and outstanding action items • Coordinate across multiple time zones to support seamless communication

🎯 Requirements

• 3–5 years of experience in an Executive Assistant, Operations, or Project Coordination role • Fluent English communication skills, both written and verbal • Strong calendar management, scheduling, and organizational skills • Experience creating and maintaining detailed checklists and documentation • Comfortable learning and using Jira or similar project management platforms • Excellent attention to detail and follow-through • Strong process improvement and stakeholder management skills • Ability to work independently and proactively escalate issues when needed

🏖️ Benefits

• Competitive compensation based on experience • Full-time remote opportunity with benefits • Quarterly team-building travel opportunities • Collaborative international work environment • Opportunity to help build and improve scalable operational processes