Chief of Staff – Executive Operations

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Serve as the Principal's right-hand partner across day-to-day operations and strategic priorities • Proactively manage calendars, meetings, travel schedules, and executive priorities • Prepare meeting briefs, take notes during executive meetings, and track action items through to completion • Coordinate with internal and external stakeholders on behalf of the Principal • Support executive administration, project coordination, research, and special projects as needed • Build and maintain CRM systems, relationship databases, and follow-up processes • Track key contacts, networking opportunities, introductions, and ongoing relationship management activities • Create accountability systems to ensure action items, commitments, and follow-ups are completed without the Principal having to track them himself • Proactively surface the right follow-ups at the right time across the Principal's full network • Leverage AI tools and automation platforms to streamline workflows and improve operational efficiency • Build and maintain workflows and automations using tools such as Claude, Microsoft Copilot, ChatGPT, Zapier, Make, or equivalent • Identify process improvements and implement scalable systems to support business growth • Design and maintain operational infrastructure that runs reliably without requiring the Principal to manage it • Communicate directly with senior stakeholders, investors, and business contacts on behalf of the Principal with full professional credibility • Draft and send correspondence, follow-ups, and meeting requests that represent the Principal accurately • Participate in executive-level meetings and ensure decisions, actions, and commitments are captured and followed through

🎯 Requirements

• Proven experience as a Chief of Staff, Executive Business Partner, Senior Executive Assistant, or similar strategic support role • Previous experience supporting C-suite executives, founders, investors, family offices, private equity firms, venture capital firms, or investment management professionals • Strong understanding of CRM systems, relationship management, and executive operations • Advanced proficiency with AI tools such as ChatGPT, Claude, or Microsoft Copilot • Demonstrated experience building workflows, automations, or operational systems using AI and technology • Exceptional written and verbal English communication skills; you will be on calls and in meetings with senior contacts and must communicate with full professional credibility • Strong organizational skills with the ability to manage multiple priorities simultaneously in a fast-paced environment • High level of discretion, professionalism, and confidentiality • Highly proactive, self-directed, and comfortable operating with ambiguity and changing priorities • Strong sense of ownership, urgency, and accountability with the ability to anticipate needs before being asked

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you're most productive • Direct exposure to senior investors, family offices, and high-level operators globally • High-ownership role where you are the operational engine behind a principal who moves at the highest level • Opportunity to build real systems and automations that shape how a busy investor operates day to day