Executive Assistant, Founder Support

🔥 1 minute ago

🌐 Peru, Mexico, +3 more countries – Remote

🇵🇪 Peru – Remote 🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇦🇷 Argentina – Remote 🇨🇷 Costa Rica – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Own end-to-end scheduling for multiple senior leaders • Proactively manage shifting priorities and catch conflicts before they happen • Build and communicate meeting invites and maintain calendar norms • Coordinate scheduling across US Eastern and Pacific time zones • Book flights, accommodations, and ground transportation • Build detailed itineraries accounting for time zones and back-to-back meetings • Handle travel rebooking and troubleshooting, including conference travel and hotel blocks • Process invoices and bill payments • Create and submit expense reports, including coding, documentation, and reimbursements • Make outbound calls on behalf of senior leaders • Book appointments, confirm meetings, and follow up with external contacts • Assist with logistics planning for team events, offsites, and retreats • Build lightweight processes and SOPs as the company grows

🎯 Requirements

• Prior experience as an Executive or Administrative Assistant in a startup, VC-backed, or early-stage company • Fluent written and verbal English with exceptional communication skills • Comfortable and confident making outbound calls on behalf of executives • Extremely detail-oriented and reliable, with end-to-end follow-through without needing reminders • Persistent and steady under pressure • Comfortable operating without a rigid job description and willing to take on whatever the team needs • Familiarity with AI tools such as Claude or ChatGPT • Availability Monday through Friday, 10 AM to 8 PM US Eastern Time • Updated resume • 1–2 minute Loom video introducing yourself and describing relevant experience • Only candidates who submit a Loom video will be moved to the next step

🏖️ Benefits

• Paid Time Off according to company policy • Holidays observed according to company guidelines • 100% remote setup • Paid bi-monthly on the 15th and 30th