Finance and Operations Assistant

Job not on LinkedIn

🔥 22 minutes ago

🌐 Philippines, Argentina, +2 more countries – Remote

🇵🇭 Philippines – Remote 🇦🇷 Argentina – Remote 🇸🇻 El Salvador – Remote 🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Reconcile vendor statements during the first 10 days of each month by matching invoices to statements • Identify unbilled or unshipped items and flag discrepancies for resolution • Identify and claim applicable early payment discounts of 2 to 6 percent • Submit approved invoices through payment software for owner review • Prepare invoices for check printing and mailing with the owner and business partner • Maintain organized records of submitted and processed invoices • Match credit card batch payments to daily bank deposits in QuickBooks • Pull accounts receivable reports and flag overdue accounts for follow-up • Support basic bookkeeping and periodic cleanup • Generate standard financial reports for owner review • Review employee clock-in and clock-out records in point-of-sale systems • Flag timekeeping issues, discrepancies, and missing entries • Maintain accurate timekeeping records across all locations • Support back-office administrative tasks and special projects • Assist with occasional personal administrative tasks • Maintain organized records, files, and documentation • Complete application, video introduction, role-specific assessment if applicable, interviews, and background/reference checks

🎯 Requirements

• Proven hands-on experience with QuickBooks (hard requirement) • Solid understanding of basic bookkeeping and accounting principles, including accounts payable, accounts receivable, and bank reconciliation • Ability to pull and interpret standard financial reports • High reliability, consistency, and strong follow-through on recurring tasks and deadlines • Detail-oriented approach with zero tolerance for errors in financial records and reconciliations • Comfortable working remotely into business systems and point-of-sale platforms • Trustworthy and discreet when handling sensitive financial and employee data • Availability Monday through Saturday during US Pacific Time hours, at least during onboarding • Updated resume • Short Loom video (1 to 2 minutes) introducing yourself, describing QuickBooks experience, and explaining a vendor reconciliation or accounts receivable process • Loom video submission required to advance to the next hiring stage

🏖️ Benefits

• Paid in USD, bi-monthly (every 15th and 30th) • Paid Time Off in accordance with company policy • Observance of holidays per company guidelines • 100% remote setup • Flexible schedule after onboarding • Stable, long-term role • Room to grow as the business expands • Direct work with the owner and real operational ownership from day one