Purchasing Coordinator

Job not on LinkedIn

🔥 1 hour ago

🌐 Philippines, South Africa, +1 more countries – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote 🇲🇽 Mexico – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🛒 Procurement

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Run the operational side of every purchase order for two buyers • Build price approval and wire approval packets from buyer deal sheets • Attach correct supporting documents to approval requests • Log and follow up on open approvals using a tracker • File item setup and vendor setup requests with the ERP partner • Collect UPCs, package and master carton dimensions and weights, box photos, W-9s, resale certificates, and compliance documents from vendors • Submit and verify purchase order request details, including vendor, freight, payment, warehouse, sales group, and customer information • Review draft purchase orders line by line and approve or return complete corrections • File retroactive purchase orders for card and marketplace purchases • Assemble wire requests including approval, purchase order, proforma invoice, and paying account • Call vendors to verify banking details before wire submission • Relay wire confirmations and follow up on ship dates, tracking, invoices, and routing forms • Coordinate with logistics to schedule pickups and track orders through receipt • Match received quantities to paid quantities and flag discrepancies • Draft short-ship or damage notices for buyer review • Collect invoices for accounting and maintain organized, current records • Complete a 30-day paid pilot by running the full purchase order chain on a new order unaided and maintaining the open-items tracker

🎯 Requirements

• 2 or more years of hands-on experience in purchasing operations, order administration, supply chain administration, or accounts payable support for a distributor, e-commerce seller, or trading company • Direct experience administering purchase orders inside an ERP or order management system such as Dynamics AX, Dynamics 365, NetSuite, SAP, QuickBooks, or Odoo • Clear understanding of purchase orders, proforma invoices, freight terms, and payment terms • Professional written English with no review step; able to write for US vendors and finance staff • Spoken English confident enough to phone a US vendor and verify banking details • Strong Excel and Google Sheets skills, including lookups, clean table formatting, and reconciling one list against another • Ability to maintain trackers, close loops without reminders, and identify who an item is stuck with and since when • Careful handling of numbers and attachments • Availability Monday through Friday with at least 6 hours of overlap with 8 AM to 6 PM US Pacific Time • Updated resume required for application • 5-minute Loom video demonstrating personally administered purchase order or vendor onboarding from request to receipt, including a tracker and an example of catching an error • Only candidates who submit a Loom video proceed to the next hiring step

🏖️ Benefits

• Paid in USD, bi-monthly (every 15th and 30th) • Paid Time Off in accordance with company policy • Observance of holidays per company guidelines • 100% remote setup • Direct access to two buyers and a small, fast-moving leadership team • Written six-step SOP and house email templates provided • 30-day paid pilot for shortlisted candidates