Administrative Assistant

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🕒 May 1

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Review and accept incoming real estate transaction files submitted by agents, ensuring completeness and accuracy • Sort and organize documents into the appropriate online folders within HomeSmart’s internal platform • Prepare transaction files for broker review in accordance with established timelines and compliance standards • Learn and apply knowledge of real estate documents (e.g., purchase agreements, disclosures, addenda) to properly categorize and handle files • Communicate professionally with internal team members regarding missing documents or follow-up items via email • Maintain organized digital records and ensure all documents are properly stored and labeled • Flag any incomplete, incorrect, or non-compliant files and escalate as needed • Support general administrative tasks as directed by the team • Potential to grow into a client- and agent-facing phone support role over time

🎯 Requirements

• Strong computer literacy and comfort navigating cloud-based platforms and document management systems • High attention to detail with the ability to handle high volumes of documents accurately • Excellent written English communication skills • Ability to learn and comprehend real estate documents with training provided • Strong organizational skills and ability to prioritize tasks in a fast-paced environment • Reliable internet connection and a professional remote work setup • Prior experience in a real estate, legal, mortgage, or administrative support role (preferred) • Familiarity with transaction management platforms (e.g., DocuSign, Dotloop, Skyslope, or similar) (preferred) • Experience working in a remote, production-based environment (preferred) • Strong interpersonal, customer service and communication skills (preferred) • Ability to multitask (preferred) • Proficient in Microsoft Office suite (preferred)