Admin Assistant, AI Automation – Workflows

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Review and document current business workflows and operational processes • Identify repetitive tasks and automation opportunities • Design, build, test, and maintain automated workflows using Monday.com, Zapier, and other platforms • Create integrations between software applications • Develop automated notifications, task assignments, project tracking systems, and reporting processes • Evaluate existing systems and recommend productivity and accuracy improvements • Assist with AI-powered tools and workflow enhancements • Provide day-to-day administrative assistance across business functions • Maintain company records, databases, and documentation • Assist with project administration, scheduling, and task coordination • Manage spreadsheets, reports, and operational data • Support communication and coordination between internal teams and external stakeholders • Prepare reports, trackers, and dashboards for business decision-making • Assist with general office administration and ad hoc tasks • Develop SOPs and process documentation • Train and support team members on new systems and processes • Monitor workflow performance and troubleshoot issues • Recommend technology solutions supporting business growth and operational efficiency

🎯 Requirements

• Minimum 3 years of experience in an administrative, operations, systems, or automation-focused role • Strong hands-on experience with Monday.com (highly preferred) • Experience building automations and integrations using Zapier • Advanced proficiency in Microsoft Excel and/or Google Sheets • Strong understanding of workflow mapping, process improvement, and operational efficiency • Experience creating and maintaining business systems, dashboards, and automated processes • Excellent organizational skills with strong attention to detail • Strong analytical and problem-solving abilities • Excellent written and verbal English communication skills • Ability to manage multiple priorities and work independently in a remote environment • Proactive mindset with a passion for technology, automation, and continuous improvement • Previous construction industry experience is preferred • Experience supporting construction project administration or operational teams is preferred • Familiarity with AI-powered productivity and automation tools is preferred • Experience with CRM platforms and project management systems is preferred • Knowledge of workflow documentation and SOP creation is preferred • Experience integrating multiple business applications and software platforms is preferred • Understanding of reporting, business analytics, and operational KPIs is preferred • Ability to interpret or understand architectural drawings, plans, and construction documentation is preferred • Must disclose any existing ongoing roles or client work • Must reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work • Work from home • Flexibility in managing time as an independent contractor • Alignment with AU business hours for collaboration