Admin Assistant – Construction, Project Administration

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Provide day-to-day administrative support to the operations and project teams. • Process invoices, purchase orders, expenses, and financial records using Xero. • Assist with accounts payable and accounts receivable administration, including reconciliations and payment tracking. • Prepare, organize, and maintain project documentation, reports, contracts, and correspondence. • Manage document control and keep project files, supplier records, and compliance documentation accurate and up to date. • Coordinate meetings, calendars, travel arrangements, and internal communications. • Support procurement administration and maintain organized subcontractor and supplier records. • Perform accurate data entry while maintaining confidentiality and attention to detail. • Assist with general office administration and ad hoc administrative duties.

🎯 Requirements

• Minimum 2 years' experience in an Administrative Assistant, Office Administrator, Project Administrator, or similar administrative role. • Hands-on experience using Xero is required. • Previous experience in the construction, engineering, building, or trades industry is highly preferred. • Strong understanding of invoicing, purchase orders, accounts administration, and document management. • Excellent organizational skills with strong attention to detail. • Strong written and verbal English communication skills. • Proficiency in Microsoft Office, including Excel, Word, and Outlook. • Proficiency in Google Workspace. • Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment. • Experience supporting Australian businesses is an advantage. • Familiarity with construction or project management software such as Procore, Simpro, AroFlo, Buildertrend, or similar platforms is advantageous. • Understanding of construction project workflows, documentation, and compliance requirements.

🏖️ Benefits

• 100% Remote work • AU Holidays • Working hours following AU business hours • Independent Contractor Agreement