Executive Assistant – Administrative Support

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Providing executive support to the firm owner while keeping work flowing smoothly across the wider team. • Manage the principal's calendar and inbound client communications - triaging, prioritising, and delegating to the right staff members. • Coordinate workflow across the firm so tasks and key client jobs are tracked through to completion. • Create and continuously improve the systems and processes that help the firm scale, including identifying opportunities to automate manual work. • Build and maintain dashboards, spreadsheets, and reporting tools to track performance and operations. • Provide direct operational support to the principal and senior managers, including team coordination and task management. • Identify operational bottlenecks and proactively implement solutions. • Provide general administration duties as and when required.

🎯 Requirements

• Proven experience in operations, admin, or EA roles, ideally in a professional services environment. • Exceptionally organised, with the ability to work autonomously, exercise sound judgement, and manage multiple competing priorities with minimal direction. • Excellent written and verbal English communication skills, with a professional, approachable manner and confidence in client-facing interactions. • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Experience with Xero and Xero Practice Manager. • Strong attention to detail, with proactive problem-solving and time-management skills. • Ability to maintain confidentiality and exercise sound judgement when handling sensitive information. • Experience improving processes and systems using automation tools such as Power Automate, Power BI, or Zapier (advantageous). • Experience with basic bookkeeping, invoicing, or expense management (advantageous). • Comfortable learning new systems, technologies, and business processes. • A collaborative team player who builds positive working relationships across the firm.