Executive Assistant, Bookkeeper

🕒 May 12

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage day-to-day bookkeeping tasks across multiple trusts and business entities • Maintain accurate financial records using Xero, QuickBooks, or similar accounting platforms • Process accounts payable and receivable, reconcile transactions, and assist with financial reporting • Support the business owner with executive administration and operational coordination • Manage calendars, scheduling, inboxes, follow-ups, and internal coordination tasks • Liaise professionally with suppliers, external partners, and internal team members • Assist with invoice management, payment tracking, and general accounting administration • Coordinate documentation, records, and reporting across multiple entities • Help improve administrative systems, organisation, and operational workflows • Support international payment processes and multi-currency transactions where required • Maintain confidentiality and professionalism when handling sensitive business and financial information • Proactively identify inefficiencies, bottlenecks, or areas requiring attention

🎯 Requirements

• Previous experience in both Executive Assistant and Bookkeeping support roles • Strong hands-on experience with Xero is highly preferred • Familiarity with QuickBooks or similar accounting platforms • Experience working with Australian businesses and Australian bookkeeping standards • Experience managing multiple entities, trusts, or complex business structures is highly desirable • Strong organisational and time management skills • Excellent written and spoken English communication skills • Professional and confident communication style, including over the phone and video calls • Ability to work autonomously and manage priorities independently • High attention to detail and strong problem-solving skills • Trustworthy, reliable, and highly discreet with confidential information • Long-term mindset and genuine interest in growing within the role • Experience supporting founders, executives, or leadership teams directly (nice to have) • Exposure to eCommerce businesses or international transactions (nice to have) • Familiarity with PayPal, foreign exchange payments, or multi-currency reconciliations (nice to have) • Understanding of basic financial reporting and cash flow management (nice to have) • Experience improving internal administrative or bookkeeping systems (nice to have)