Executive Assistant – Operations Coordinator

🕒 April 24

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Provide day-to-day executive and administrative support to the business • Manage general admin tasks, scheduling, follow-ups, and operational coordination • Perform light bookkeeping tasks, ensuring records are accurate and updated • Complete Xero reconciliations and assist in maintaining financial accuracy • Use ServiceM8 to manage workflow updates, job records, and operational tasks • Maintain organised records, documentation, and internal systems • Coordinate with team members to ensure operational tasks are completed on time • Assist in improving internal administrative workflows and efficiency • Support ad hoc operational and administrative requirements as needed

🎯 Requirements

• Proven experience in an Executive Assistant, Operations Coordinator, or Administrative Support role • Experience using Xero, including reconciliations and light bookkeeping support • Hands-on experience with ServiceM8 is required • Strong administrative and organisational skills • High attention to detail and the ability to manage multiple priorities • Ability to work independently and take initiative in a remote setup • Strong written and verbal English communication skills • Comfortable supporting both administrative and operational functions • Reliable, proactive, and solutions-focused mindset