Executive Assistant, Sales & Operations Support

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Prepare, format, and send customer quotations and assist with basic estimating support, including compiling inputs, pricing assistance, and documentation preparation • Respond to incoming customer enquiries via phone and email in a professional and timely manner • Follow up on quotations to support conversion and maintain an active sales pipeline • Process and finalise sales transactions within the ERP system • Maintain accurate and up-to-date customer records, internal documentation, and filing systems • Provide general office administration support, including scheduling, coordination, and document handling • Support tasks such as calendar coordination, meeting support, and internal communication assistance • Assist with broader administrative and sales support functions as required to keep operations running smoothly

🎯 Requirements

• Experience supporting executives or teams in an EA/admin capacity • Experience supporting estimating, quotations, or sales administration (preferred) • Confident using Microsoft Office (Outlook, Excel, Word) and general business systems • Experience using ERP systems • Strong data entry skills with high attention to detail and accuracy • Ability to work independently, manage priorities, and stay organised without close supervision • Proactive mindset with strong follow-up discipline and accountability • Strong written and verbal English communication skills • Exposure to Xero or basic bookkeeping support • Dependable, structured in approach, and takes ownership of work • Comfortable balancing customer communication, administrative precision, estimating support, and sales coordination in a fast-paced environment