Pre-Construction Administrator

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Prepare contract letters, notices, and other documentation including build contracts, fencing notices, and council notices • Join virtual meetings to assess project progress and capture detailed notes to share with internal and external stakeholders • Review and update existing contracts and generate variations as needed • Track and ensure all deadlines and conditions outlined in contracts are met, including signed variations, finance approvals, and authority to commence • Maintain updated records, client files, and workflow spreadsheets, ensuring documents are saved in the correct file structure • Coordinate remotely with councils, engineers, and other consultants via email, phone, and video • Action all tasks, requirements, and requests in a timely manner as directed by the Operations Manager • Ensure all forms and approvals are complete in the job file prior to build commencement • Provide regular progress updates to clients on their project status • Manage email correspondence and handle general administrative tasks as required

🎯 Requirements

• Experience in a similar administrative or coordination role within residential construction • Familiarity with the pre-construction process and residential building documentation • A qualification in Construction Management, Business Administration, or a related field is desirable but not required • Highly organised with the ability to manage multiple projects and deadlines simultaneously • Strong written and verbal communication skills in English • Confident and professional communicator who can engage with clients, councils, and consultants • High attention to detail with a focus on accuracy across contracts and documentation • Experience with construction management software and Microsoft Office (Word, Excel, Teams) • A genuine focus on delivering great outcomes for clients

🏖️ Benefits

• This is a remote role supporting Lofty Building Group from the Philippines • You will supply your own laptop and agree to Lofty loading relevant programs and security software on your device • Must be available during Adelaide business hours (ACST/ACDT) • Available for Microsoft Teams meetings with video as needed throughout the working week • Required to review and agree to Lofty's policies relating to Intellectual Property, Privacy, and Security • Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)