Project Coordinator

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Coordinate multiple residential and commercial construction projects simultaneously • Monitor project schedules, milestones, progress, delays, programmes and timelines • Assist Project Managers with daily project coordination • Maintain accurate project documentation, filing systems, document control and version management • Coordinate internal project meetings and distribute meeting minutes • Provide administrative support to management and construction teams • Prepare correspondence, reports, contracts and project documentation • Manage incoming emails, phone calls and project enquiries • Maintain registers for RFIs, variations, approvals, quotations, contracts and project records • Coordinate contract execution, variations, milestones and deliverables • Prepare subcontractor packages and coordinate trade sequencing, schedules and commencement dates • Issue drawings and updated documentation to subcontractors • Coordinate procurement requirements, materials and services • Prepare and distribute RFQs and obtain competitive pricing • Evaluate quotations and assist in selecting subcontractors and suppliers • Prepare project commencement, approval, permit, handover and construction documentation • Coordinate client, consultant and stakeholder meetings • Act as a primary client contact and provide regular project updates • Respond to client enquiries and assist with managing expectations • Resolve issues by liaising with relevant internal personnel • Work closely with directors, construction managers, project managers, site supervisors, estimators, clients, suppliers, subcontractors, local authorities, building surveyors and consultants

🎯 Requirements

• Previous experience in a Project Coordinator or similar construction administration role • Experience in the residential or commercial construction industry • Strong project coordination skills • Excellent organisational and time management abilities • High attention to detail • Excellent written and verbal communication skills • Ability to prioritise multiple tasks and deadlines • Strong problem-solving abilities • Professional presentation and customer service skills • Ability to work independently and collaboratively within a team • Proficiency in Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams, Microsoft OneDrive and PDF editing software • Microsoft SharePoint proficiency desirable • Experience with construction management software such as Buildxact, Procore, SimPRO, Jobpac or similar desirable • Project Management or Business Administration qualification desirable • Ability to align with AU business hours, approximately 9 AM–5 PM Monday to Friday • Must disclose existing ongoing roles or client work • Must reflect this engagement on LinkedIn as “Independent Contractor”

🏖️ Benefits

• 100% remote work • Work from home • Flexibility in how contractors manage their time