Legal Executive Assistant

🔥 1 hour ago

🇿🇦 South Africa – Remote

💵 $2k - $2.5k / month

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Prepare, review, organize, and manage complex legal documents, commercial real estate contracts, leases, demand letters, settlement agreements, and sensitive corporate files • Establish document-management protocols to ensure accuracy, compliance, and confidentiality • Maintain document version control, audit trails, standardized naming conventions, document indexing, and electronic records systems • Manage and follow up with external attorneys regarding contract reviews, legal filings, background screenings, and critical deliverables • Coordinate with lenders, title companies, appraisers, surveyors, insurance providers, and third-party consultants for transaction closings and due diligence • Organize litigation exhibits, support documents, correspondence logs, witness files, demand letters, small claims documentation, and evidentiary materials • Support the owner with executive communications, complex scheduling, high-priority business initiatives, and daily workflow oversight • Input and track operational action items in project management platforms such as Hubstaff and Cadence • Collaborate with operations, shared-services teams, floor managers, civil engineers, and external consultants to advance real estate development projects • Serve as a direct liaison and driver for legal and operational deliverables

🎯 Requirements

• 10 to 15 years of significant, verifiable experience as a Paralegal, Legal Executive Assistant, or Legal Secretary • Ideally, experience within commercial real estate, corporate law, or property development • Deep familiarity with legal terminology, contract structures, complex document drafting, demand letters, background screenings, title commitment revisions, and meticulous record-keeping • Advanced Microsoft Excel proficiency, including filtering, formulas, tracking schedules, status reporting, and complex project workbooks • Exceptional spoken, written, and reading English comprehension • Understanding of complex U.S. business culture and commercial real estate nomenclature • Absolute honesty, strong moral principles, and total discretion with confidential and proprietary business details • High emotional intelligence, sharp critical thinking, and ability to operate independently and troubleshoot complex issues • Strong interpersonal skills and practical competence • High digital literacy and proficiency or fast adaptation to Hubstaff, Cadence, Microsoft Office Suite (Word, Excel, Outlook, Calendar), and modern AI/automation tools • Dedicated, quiet home-office setup • Reliable, high-speed internet connection • Robust power and internet backup solutions required • C1 English level required; the selected candidate will speak strictly in English during the whole shift • Candidates with under 10 years of experience or call-center-only backgrounds will not be considered

🏖️ Benefits

• Long-term stability and professional growth • Remote work opportunity • Full-time Monday-to-Friday schedule • Dedicated quiet home-office setup • Reliable high-speed internet connection • Power and internet backup solutions (e.g., UPS/inverter/secondary connection)

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