Executive Assistant

🕒 April 9

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Insight Therapy Solutions

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2012

⚕️ Healthcare Insurance

🧘 Wellness

📚 Education

Healthcare Insurance • Wellness • Education

Insight Therapy Solutions is a mental health service provider that emphasizes connection and personalized care. They specialize in teletherapy, offering accessible therapy options tailored to individual needs, budgets, and comfort levels. The company believes in meeting clients where they are emotionally and physically, providing a safe and private environment for therapy sessions regardless of location. This allows clients to engage in effective therapy without the constraints of traditional settings.

📋 Description

• Manage the Clinical Director’s calendar, including scheduling clinical, operational, and cross-departmental meetings. • Coordinate meeting logistics, prepare agendas, and ensure the Clinical Director has the relevant materials in advance. • Support daily administrative needs so the Clinical Director can focus on leadership priorities and operational oversight. • Help organize tasks, deadlines, and follow-ups to maintain a structured workflow. • Monitor incoming communications for the Clinical Director and ensure messages are addressed or routed appropriately. • Act as a coordination point between the Clinical Director and teams such as Front Desk, Marketing, Clinical HR, Credentialing, Billing, and Finance. • Track requests, decisions, and action items to ensure timely follow-through. • Help maintain clear communication across departments when initiatives involve multiple teams. • Attend meetings when requested to capture key discussions, decisions, and assigned tasks. • Prepare and distribute meeting minutes while maintaining organized records for future reference. • Gather regular operational updates from internal teams and compile summaries for the Clinical Director. • Maintain structured documentation that supports transparency and accountability across projects. • Conduct research on tools, platforms, or resources that could support clinical operations or improve internal processes. • Assist with tracking internal initiatives and cross-departmental projects. • Help monitor the progress of ongoing operational priorities and flag potential delays or issues when needed.

🎯 Requirements

• 2 years of experience in an Executive Assistant, Operations Coordinator, or similar administrative support role. • Experience supporting senior leadership, department heads, or operational leadership. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Excellent written and verbal communication in English. • Ability to handle sensitive information with professionalism and discretion. • Strong documentation and note-taking skills. • Comfortable working in a fully remote environment with distributed teams. • Experience supporting healthcare, telehealth, or clinical operations (Preferred). • Familiarity with tools such as Google Workspace, Zoom, AI Tools, and project management platforms (Preferred).

🏖️ Benefits

• Paid Time Off (PTO) • Paid U.S. holidays • Paid birthday leave • Monthly health stipend