Legal Executive Assistant

🔥 1 minute ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Update case statuses based on docket activity and internal communications • Maintain Proofs of Service notes and service lists • Prepare draft legal filings using templates and minute orders after training • Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients • Maintain legal calendars and ensure accuracy with court dockets • Manage Zoom integrations and schedule virtual meetings • Schedule LASC Connect Call reservations for upcoming hearings • Create and manage contacts and matters in Clio • Cover intake calls when primary intake staff is unavailable • Circulate weekly reports of upcoming hearings, depositions, and active cases • Rename, date, upload, and organize documents according to internal filing standards • Monitor court websites and calendar hearings, trials, depositions, and deadlines • Synchronize Clio calendars with Outlook and remove incorrect floating entries • Draft Proofs of Service • Circulate incoming and outgoing correspondence to clients and internal team members • Update and maintain the case and trial list, including matter status changes

🎯 Requirements

• Full-time position supporting a legal team • Time zone alignment with Pacific Standard Time required • Availability Monday through Friday, 9:00 AM to 6:00 PM PST • VPN access required • Ability to work with Clio for case management and calendaring • Experience or ability to use HubSpot CRM • Experience or ability to use RingCentral VoIP • Experience or ability to use Microsoft Outlook and Teams • Experience or ability to use Zoom • Ability to use court docket and court website systems • English language • Must successfully pass each stage of the multi-stage application process

🏖️ Benefits

• Remote job opportunity • Training provided by internal team members and supported by training videos • Long-term growth opportunities