Executive Assistant

🔥 1 hour ago

🇧🇷 Brazil – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HireHawk

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

HireHawk is a recruitment service that specializes in building fully vetted global teams for companies, significantly reducing hiring costs by up to 80%. They provide a comprehensive solution encompassing planning, sourcing, vetting, hiring, payroll management, and compliance, all designed to streamline the hiring process. HireHawk also focuses on optimizing the candidate experience with extensive screening, rapid sourcing, and competitive compensation packages, ensuring that every hire meets the specific needs of their clients.

📋 Description

• Own the Founder’s calendar, coordinating investor, portfolio, and deal-related meetings across multiple time zones • Anticipate conflicts, prioritize competing demands, and adapt quickly as schedules change • Manage the Founder’s inbox, triaging correspondence and flagging time-sensitive and deal-critical matters • Ensure timely follow-up across key relationships and active investment opportunities • Coordinate complex domestic and international travel • Prepare detailed itineraries and manage trip logistics • Adjust travel plans quickly when circumstances change • Prepare the Founder for meetings by compiling relevant materials, background information, and relationship context • Maintain accurate CRM records, including contacts, relationship histories, and investment pipeline activity

🎯 Requirements

• At least three years supporting senior executives, partners, or principals • Experience in investment management, private equity, venture capital, a family office, or financial services is strongly preferred • Strong calendar management and prioritization skills, with the ability to manage competing demands and deliver accurate work under time pressure • Excellent written and verbal communication skills, a positive and personable approach, and the confidence to anticipate needs and act independently • A high degree of integrity, professionalism, and diplomacy when handling confidential information and sensitive relationships • Advanced proficiency with Gmail, Google Calendar, and Google Workspace • Strong working knowledge of Zoom and CRM platforms • HubSpot experience is a plus • A professional remote working environment • Full-time availability during U.S. Eastern Time hours • Resilience to navigate frequently changing priorities