Commercial Real Estate Operations Admin

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Maintain accurate CRM contacts, deal stages, follow-ups, activity logs, pipeline reports, and database segmentation • Conduct commercial property searches for buyers and tenants using CRE research platforms • Compile market surveys, lease comps, sale comps, property data, and due diligence materials; support BOV preparation • Coordinate property marketing campaigns, email blasts, listing syndication, offering memorandums, flyers, presentations, social media, and marketing calendars • Coordinate transactions from listing through closing with escrow, title, lenders, attorneys, and other third parties • Track contingencies and critical dates and maintain complete, compliant, organized transaction files • Manage calendars, meetings, agendas, follow-ups, Google Drive systems, SOPs, vendors, and operational processes • Proactively resolve operational issues and support internal systems

🎯 Requirements

• 3+ years of administrative/operations experience with proven commercial real estate experience • Proficiency with CoStar and Crexi plus at least two of Moody’s Catylist, Brevitas, Reonomy, or CRMLS • Proven CRM management in RealNex and/or KW Command, including pipeline reporting • End-to-end commercial real estate transaction coordination experience with escrow, title, lenders, and attorneys • Exceptional written English • Strong attention to detail and ability to manage multiple active projects independently • Experience with Canva, Gamma, Google Workspace, Slack, Notion or Asana, email marketing platforms, AI workflow tools, LastPass, NordVPN, and RealVNC • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40 Mbps • Headset with extended noise-canceling microphone and webcam • Backup computer and internet connection • Quiet, dedicated home workspace • Availability for 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Pacific Time

🏖️ Benefits

• No benefits package included • Remote work • Work-from-home setup