Executive Assistant – Freelance

Job not on LinkedIn

🔥 10 minutes ago

🇵🇭 Philippines – Remote

💵 $7 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 6%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Use Claude and Claude Code/CLI to summarize vendor PDFs, pitch decks, and deal flow into actionable recommendations • Maintain NotebookLM as the organization's source of truth and knowledge base • Refine and run Claude skills/workflows and implement modest automations and agent workflows • Manage the Founder's calendar end-to-end, including booking, rescheduling, time protection, conflict flagging, and meeting buffers • Coordinate fellowship and cohort logistics across time zones • Triage the inbox, draft or handle routine responses, and route items appropriately • Track Founder-specific open threads and surface a concise daily list • Draft follow-up emails within 24–48 hours in the Founder's voice • Maintain contact logs and track open relationship loops through closure • Prepare pre-meeting notes and process meeting recordings/transcripts into action items • Track meeting commitments and follow-through • Run exit interviews and summarize feedback with recommendations • Track event registrations/RSVPs and flag capacity or logistics issues • Support fellows/cohort pipeline activities, including kickoff scheduling, applicant follow-up, and onboarding logistics • Handle research, document preparation, presentations, expense reminders, recurring deadlines, and planning-document comments

🎯 Requirements

• Proficiency with Claude AI, including Claude Code/CLI, sufficient to triage information and operate within existing AI workflows without constant hand-holding • 2+ years of experience as an EA, coordinator, or ops support professional • Comfortable managing a high-volume, fast-moving calendar (10+ meetings/day is normal in this role) • Strong, warm written communication skills — able to draft emails convincingly in someone else's voice • Sound judgment handling sensitive threads (compensation, HR, contracts) • Fluency operating inside Claude and Claude Code/CLI as daily working tools • Comfort with NotebookLM, Google Workspace (Gmail, Calendar, Drive), and command-line access as needed • Familiarity with or willingness to learn Zoom, basic project trackers, and standard outreach/CRM support tools • Ability to build light automations or agent workflows • Computer with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-cancelling mic and webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Ability to work 40 hours per week, 9–6 US Timezone

🏖️ Benefits

• No benefits package included