Executive Assistant – Healthcare

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $7 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Core-VA Solutions

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏥 Healthcare

💼 Consulting

⚕️ Healthcare Insurance

Healthcare • Consulting • Healthcare Insurance

Core-VA Solutions is a company specializing in providing virtual healthcare assistants for long-term healthcare facilities, including small medical and therapy offices. Their virtual assistants, who all possess degrees in nursing or health-related fields, offer expertise in patient communication, appointment scheduling, claims processing, and medical billing. Core-VA Solutions aims to alleviate the administrative burden on healthcare facilities, allowing them to focus more on patient care. By handling tasks such as insurance benefits verification and medical records management, Core-VA Solutions enhances operational efficiency in healthcare settings.

📋 Description

• Manage inboxes, calendars, meetings, priorities, and executive follow-ups • Coordinate projects, deadlines, deliverables, and communication across stakeholders • Follow up proactively with team members, clients, vendors, and partners until tasks are completed • Prepare dashboards, reports, meeting notes, action items, and status updates • Coordinate Advisory Board meetings, including scheduling, agendas, minutes, and follow-ups • Identify opportunities to improve workflows, systems, and recurring processes • Create and maintain SOPs, workflows, checklists, and process documentation • Help develop practical systems, dashboards, and automation workflows where appropriate • Organize compliance documentation and track regulatory correspondence and deadlines • Handle professional email and phone communication with internal and external stakeholders • Support occasional website updates and social media content creation • Create simple graphics or content using Canva when needed

🎯 Requirements

• Experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, or similar role • Strong organizational, project coordination, and follow-through skills • Experience supporting executives, managing multiple priorities, and coordinating stakeholders • A proactive process-improvement mindset with experience creating SOPs or improving workflows • Excellent written and verbal English communication • Strong attention to detail and ability to work independently • Comfortable with Microsoft 365, Excel, Asana, Trello, or similar tools • Familiarity with Canva, social media, or content management tools is a plus • Healthcare, Home Health, IDD, nonprofit, or compliance experience is a plus • Experience with similar platforms is welcome; adaptability and ability to learn new systems

🏖️ Benefits

• 100% remote / work-from-home • Paid Time Off (PTO) • Paid U.S. Public Holidays Observed • Structured onboarding and training • Supportive and collaborative work environment • Long-term career opportunity with a growing company