Executive Assistant – Senior

Job not on LinkedIn

🔥 12 hours ago

🌐 Philippines, Colombia, +2 more countries – Remote

🇵🇭 Philippines – Remote 🇨🇴 Colombia – Remote 🇲🇽 Mexico – Remote 🇩🇴 Dominican Republic – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Catena

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

📋 Description

• Manage the Managing Partner's calendar, including client consultations, partner meetings, and personal commitments • Coordinate availability across multiple calendars and confirm meeting logistics, dial-ins, and materials • Identify and resolve scheduling conflicts and double-bookings • Triage the Managing Partner's email and handle or delegate non-priority items • Draft follow-up emails after consultations covering discussion points, filing options, and next steps • Prepare cost breakdowns, document requests, and status updates using call transcripts and notes • Draft internal communications and firm announcements on the Managing Partner's behalf • Request intake documents such as passport bio pages, CVs, and immigration status evidence • Collect supporting materials for active cases, including financial records, business documents, employer letters, and LCAs • Track case status, filing deadlines, and status-expiration dates, and flag time-sensitive items • Update case and contact records in Salesforce • Prepare agendas and briefing materials for client calls, partner meetings, and strategy sessions • Record and send meeting minutes with decisions, action items, owners, and deadlines • Pull pipeline, billing, and production data from firm reports and summarize it before partner reviews • Research visa category requirements, procedural questions, and filing logistics • Screen and prioritize requests directed to the Managing Partner • Coordinate with attorneys, paralegals, and administrative staff to keep matters moving

🎯 Requirements

• 2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney • Hands-on calendar and inbox management in Microsoft 365, including Outlook, Teams, and SharePoint • Experience updating records and running reports in Salesforce or a comparable CRM • Experience drafting client-facing emails and correspondence on behalf of an executive • Experience preparing meeting agendas, briefing materials, and meeting minutes with action items • Experience scheduling and hosting meetings in Zoom and Microsoft Teams • C1+ English (CEFR), written and spoken, for direct communication with US clients and attorneys • Prior experience at a law firm, especially in US immigration law, preferred • Familiarity with US visa categories such as H-1B, L-1, O-1, and EB-5, and supporting documents such as LCAs preferred • Experience using call-recording or transcription tools such as Attention, Gong, or Fireflies preferred • Experience with a legal document or case management system preferred

🏖️ Benefits

• Competitive salary based on experience and skills • Fully remote work from anywhere • Team incentives and recognition for maintaining 100% CRM hygiene and on-time reporting • Generous PTO in accordance with company policy • HMO coverage after 3 months for full-time employees based in the Philippines • Direct mentorship from international industry experts • Ongoing learning and development resources • Global networking opportunities