Executive Assistant

Job not on LinkedIn

🕒 September 19

🌐 Philippines, Colombia, +2 more countries – Remote

🇵🇭 Philippines – Remote 🇨🇴 Colombia – Remote 🇲🇽 Mexico – Remote 🇩🇴 Dominican Republic – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 42%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Catena

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Catena, now known as Pearl Talent, is a company that specializes in helping organizations hire top remote talent from overseas, primarily focusing on candidates from the Philippines and Latin America. They offer a rigorous vetting process to ensure they provide highly capable candidates equipped with modern software skills and fluent English proficiency. Pearl Talent provides two main hiring services: Managed Services, which handles compliance, payroll, and training, and Direct Placement for companies that manage hires internally. They focus on long-term retention and quality in their hiring processes, aiming to build high-performing remote teams for a range of industries including healthcare, real estate, and finance.

📋 Description

• Manage the Managing Partner's calendar, including client consultations, partner meetings, and personal commitments • Coordinate availability across multiple calendars and confirm meeting logistics, dial-ins, and materials • Flag and resolve scheduling conflicts and double-bookings • Triage the Managing Partner's email and handle or delegate non-priority items • Draft client follow-up emails, cost breakdowns, document requests, status updates, internal communications, and firm announcements • Request intake documents and collect supporting materials for active immigration cases • Track case status, filing deadlines, and status-expiration dates, and flag time-sensitive items • Update case and contact records in Salesforce • Prepare agendas and briefing materials for client calls, partner meetings, and strategy sessions • Record and send meeting minutes with decisions, action items, owners, and deadlines • Summarize pipeline, billing, and production data before partner reviews • Research visa category requirements, procedural questions, and filing logistics • Screen and prioritize requests directed to the Managing Partner • Coordinate with attorneys, paralegals, and administrative staff to keep matters moving

🎯 Requirements

• 2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney • Hands-on calendar and inbox management in Microsoft 365 (Outlook, Teams, SharePoint) • Experience updating records and running reports in Salesforce or a comparable CRM • Experience drafting client-facing emails and correspondence on behalf of an executive • Experience preparing meeting agendas, briefing materials, and meeting minutes with action items • Experience scheduling and hosting meetings in Zoom and Microsoft Teams • C1+ English (CEFR), written and spoken, for direct communication with US clients and attorneys • Prior experience at a law firm, especially in US immigration law (nice-to-have) • Familiarity with US visa categories, including H-1B, L-1, O-1, and EB-5, and supporting documents such as LCAs (nice-to-have) • Experience using call-recording or transcription tools such as Attention, Gong, or Fireflies (nice-to-have) • Experience with a legal document or case management system (nice-to-have)

🏖️ Benefits

• Competitive Salary: Based on experience and skills • Fully remote—work from anywhere • Team incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting • Generous PTO in accordance with company policy • HMO coverage after 3 months for full-time employees (PH-based talents) • Direct mentorship from international industry experts • Ongoing access to resources for professional growth • Global networking with professionals worldwide

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume