Executive Assistant

🕒 September 23

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 33%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Aux

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

🤝 B2B

🎯 Recruiter

HR Tech • B2B • Recruitment

Aux is a company that specializes in pairing A+ talent with business leaders and promising startups worldwide. They provide a full-time work-from-home setup that includes full employment benefits, enabling productive work in a comfortable environment.

📋 Description

• Own follow-ups and task completion by maintaining trackers, contacting responsible parties, resolving routine blockers, and verifying completion • Manage scheduling and calendar coordination across time zones, including attendees, logistics, Calendly availability, conflicts, meeting links, and details • Coordinate travel and logistics, including itineraries, ground transportation, approved travel bookings or changes, and agreed personal arrangements • Prioritize requests and manage dependencies by maintaining priorities, outstanding items, and blockers and presenting decision queues • Prepare meeting briefs, agendas, and approved materials; capture action items, owners, and deadlines and drive follow-through • Triage inbox communications, distinguish routine tasks from executive decisions, draft responses, and send communications within agreed authority • Coordinate with investors, legal counsel, fund administrators, and vendors regarding documents, signatures, onboarding requirements, and requests • Use AI-assisted research, summaries, drafting, and tracking; verify facts and translate outputs into completed actions • Maintain accurate CRM records, contact details, document versions, investor materials, and data-room access • Manage administrative projects and recurring processes, document workflows and handoffs, maintain backup coverage, and track completion • Identify bottlenecks, recommend process improvements, and ensure commitments have owners, deadlines, and completion evidence

🎯 Requirements

• At least 3 years of experience supporting a senior executive, founder, or investment professional, with responsibility for scheduling, stakeholder coordination, and end-to-end follow-through • Experience in private markets, finance, or professional services is preferred • Strong written and spoken English • Ability to draft concise, accurate, professional communications • Ability to manage multiple concurrent priorities across time zones, deadlines, contact records, and document versions • Demonstrated ownership and initiative from request through execution and completion • Ability to assess urgency, identify dependencies, recommend next steps, and recognize when executive input or formal approval is required • Comfortable handling confidential information and following least-privilege access practices • Familiarity with multifactor authentication and approved tools for sensitive information • Ability to pursue outstanding items tactfully and maintain accountability • Ready to take responsibility for familiar executive-assistant functions from the outset while learning preferences, relationships, and workflows • Comfortable coordinating across international time zones, multiple stakeholders, and shifting deadlines • Strong working knowledge of Google Workspace, spreadsheets, email, and CRM systems • Ability to learn Calendly, Dex, DocSend, and meeting-note applications • Comfortable working alongside AI assistants and automation tools, verifying outputs, protecting confidential information, and maintaining human accountability

🏖️ Benefits

• Food Allowance • Government Benefits • 13th Month pay • Work Equipment • Night Differential if applicable (10% of hourly rate) • 20 Leaves (after 6 months) • Holiday pay (200% on Regular holidays; 130% on Special holidays) • Overtime pay (max of 10.25 hrs/day) • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) • HMO (after 6 months)

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