Executive Assistant

April 2

Manay CPA Accounting & Tax Services

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Your Opportunity Advisor | Expert support for your financial and accounting needs.

Financial Advice • Bookkeeping • Individual Taxes • Business Taxes • New Business Set-up

11 - 50

Description

• This position will be providing core support functions for our CEO & Partners both on a business and personal level. • Provides administrative support for the Executive Leadership Team, and acts as the office manager • Manages daily and weekly activities • Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, proactively monitors and balances out external commitments across the workweek • Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting • Appointment readiness—proactive in preparation of materials to take to meetings, post-meeting support for action items and other follow-ups • Provides reminders and prioritization of tasks • Manages email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails • Screen, answer, and return phone calls/WhatsApp/text messages in a professional manner • Maintains client information on the CRM system • Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval • Assists with food orders, luncheon planning, and planning of other business-related meetings as requested • Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system • Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays • Contributes to team effort by accomplishing related results as needed • Prepares, checks and processes expense reports/client documents • At slow times, may focus primarily on data entry • Assist other departments as needed

Requirements

• Bachelor's Degree in related fields • 2 - 5 years of professional experience in related fields • Candidates with 1+ years of professional experience as an executive assistant, administrative assistant, program coordinator or manager, event planner, communications, and/or marketing manager will be prioritized • Proficiency in Microsoft Word, Excel, Outlook • Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English! • Positive and team player personality • This is a full-time Remote Position. • A dedicated office room/space is required. • Depending on the workload, some weekends may be required. The ideal candidate must be flexible. • Work hours will be based on US TIME ZONES with some flexibility

Benefits

• USD base salary based on experience • Fully remote working opportunities • Great company culture, family-like work environment • Excellent on-going training • Paid vacation and holidays • Growth opportunities