Senior Administrative Specialist – PMO Specialist

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Manila Recruitment

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Manila Recruitment is a leading recruitment agency based in the Philippines, specializing in innovative talent sourcing and headhunting services. The agency provides a wide range of recruitment solutions including executive search, IT recruitment, offshore staffing solutions, remote staffing, and more. With a focus on understanding clients' strategic business objectives, Manila Recruitment offers tailored recruitment strategies for multinationals, corporations, and start-ups entering the Filipino market. The firm prides itself on a process-driven approach, offering comprehensive candidate guarantees and a database of over 250,000 candidates. Certified headhunters at Manila Recruitment are dedicated to passive candidate sourcing, ensuring quality hires that align with company culture and requirements.

📋 Description

• Provide day-to-day support to the Head of Customer Success and ad hoc support to the CEO • Track operational and administrative directives to keep business initiatives moving • Write, update, and organise SOPs, sales playbooks, customer onboarding guides, and knowledge bases • Optimise administrative workflows using modern business applications and AI prompting • Support end-to-end administrative management of new-client onboarding • Act as an administrative bridge across business functions, tracking project schedules, documentation, and customer timelines • Provide updates on carrier performance, logistical timelines, and customer operational impacts • Organise business data and maintain operational and sales tracking sheets using Excel / Google Sheets • Use AI tools for prospecting emails, meeting-note summaries, unstructured-data structuring, and SOP refinement • Support partner reviews and CEO-led strategic meetings through scheduling, agendas, presentation materials, and follow-up tracking • Join customer calls, provide support, and complete follow-ups • Contribute to client conversations and represent the company when the Head of Customer Success is unavailable • Use Notion, Slack, Gmail / Google Workspace, and potentially CRM tools daily

🎯 Requirements

• 4+ years in an Administrative, PMO, Project Coordination, Executive Assistant, or Business Support role • High proficiency and extensive experience in Microsoft Excel / Google Sheets, including formulas, data organisation, and tracking • Proficiency in MS 365 / Google Workspace • Hands-on experience using generative AI tools such as Gemini, ChatGPT, or Copilot • Dedicated home office setup with reliable high-speed internet and power backup options • High degree of self-motivation, time management, initiative, and autonomy • Exceptional written and spoken English skills • Willingness to work dedicated remote hours aligned with HQ schedules • Strong attention to detail • Extreme organisation and multitasking ability • Proactive problem-solving skills • Strong preference/background in Project Management, PMO, or Project Coordination is advantageous