Real Estate Administrative Assistant, British Columbia Experience Required

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MOD Careers

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2008

📦 Logistics

📣 Marketing

💼 Consulting

Logistics • Marketing • Consulting

MOD Careers is a platform that empowers global talent by offering job opportunities that allow individuals to work from home as virtual assistants. The company focuses on building a supportive community for professionals seeking stability and career advancement in remote work settings. With a variety of job listings aimed at diverse international roles, MOD Careers facilitates access to flexible employment options.

📋 Description

• Prepare, organize, and maintain listing paperwork and required documentation • Coordinate photographers, videographers, floorplan providers, and other media vendors • Schedule and track listing-related appointments and deliverables • Upload, update, and maintain accurate property information in the MLS • Review listing information for accuracy and completeness • Coordinate with clients throughout the listing process and provide timely updates • Ensure listing documents are completed and submitted for brokerage compliance • Monitor listing deadlines and address outstanding requirements • Prepare offer documentation and assist with contract-related administrative tasks • Track transaction milestones, deadlines, contingencies, and documentation • Maintain organized transaction files and records • Coordinate with clients, agents, brokers, lenders, title/escrow companies, and other stakeholders • Follow up on outstanding documents, signatures, approvals, and conditions • Maintain client information, interactions, follow-ups, and notes in the CRM • Set up and manage automated email drip campaigns and client nurture sequences • Track client follow-ups and coordinate personalized client touches • Track incoming and outgoing referrals and provide referral activity reports • Manage Jennifer’s inbox, calendar, appointments, meetings, and reminders • Draft professional emails and business communications • Prepare reports, spreadsheets, presentations, and administrative materials • Conduct follow-ups with clients, vendors, agents, and business contacts • Support marketing, business organization, client care, and special projects • Identify administrative needs and improve organization and efficiency

🎯 Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Real Estate Assistant, Transaction Coordinator, Listing Coordinator, or similar role • Experience supporting a real estate professional or real estate business is strongly preferred • Strong organizational and time-management skills • Excellent written and verbal communication skills • Strong attention to detail and accuracy • Ability to manage multiple priorities and meet deadlines • Ability to work independently with minimal supervision • Strong follow-through and accountability • Professional and client-focused communication style • Comfortable working with CRM systems, email, calendars, spreadsheets, and online collaboration tools • Strong computer and digital organization skills • Ability to handle confidential client and business information professionally • British Columbia real estate experience is required by the role title

🏖️ Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client • Independent Contractor Referral Program – Earn up to $330 for every successful referral • MOD Cash Advance Program available after 6 months of active service with MOD client/s • Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s • Dental Benefits through Maxicare Dental Hub • Optical Reimbursement for HMO principal members • Group Life Insurance with Accidental Death & Dismemberment coverage • Maternity Reimbursement for both normal and Caesarean delivery • 6 Paid US Holidays • 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client • 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s • Unlimited Upskilling Opportunities through MODUniversity • Mentorship and collaboration with global leaders and teams • Clear career advancement pathways within the organization • Diverse, inclusive, and supportive workplace environment